HVAC Service Coordinator – Drive the Schedule, Lead the Flow Botany Location | Full-Time | Leading Building Services Group Keep the jobs moving. Be the link between techs, clients & quality service. We’re on the lookout for an experienced HVAC Service Coordinator to join a fast-growing, well-respected building services provider in Sydney’s eastern suburbs. If you're the go-to person for juggling priorities, keeping things running smoothly, and ensuring no detail slips through the cracks—this is your moment. What You’ll Do Schedule and coordinate HVAC service & maintenance jobs Manage bookings, calls & job creation in SimPRO Liaise with clients, suppliers & technicians Order materials and monitor delivery timelines Reconcile daily technician timesheets and prepare invoices Issue WHS documentation and track subcontractor compliance Drive service process improvements and reporting Coordinate recurring maintenance & fleet servicing What’s In It for You Full-time, stable role with a respected company Botany location with easy on-street parking Supportive, down-to-earth team culture Room to grow and develop your coordination expertise Autonomy and variety in your day-to-day Exposure to leading buildings and major clients across Sydney Work with a company that prioritises safety, quality, and people What You’ll Need to Succeed Experience in service coordination or scheduling (HVAC/trades/facilities ideal) Familiarity with SimPRO or similar job management systems Great communication and multitasking skills Strong admin skills with an eye for detail Proactive and solutions-focused attitude Understanding of WHS requirements and compliance About the Company This is a trusted building services group delivering commercial HVAC maintenance across some of Sydney’s most iconic buildings. Known for reliability, long-term client partnerships, and tight-knit team culture—they’re expanding and want the right person to grow with them. Ready to take control of the schedule? Apply now with your resume. Shortlisted candidates will be contacted for a confidential chat.