We are seeking to establish a pool of School Officers for permanent and fixed term, full‑time and part‑time vacancies which may arise during the 2026 school year. Appointments may be offered at any time for vacancies that commence during this period.
Gilmore College is a vibrant and inclusive learning community focused on innovation, collaboration, and continuous improvement.
Gilmore College is an Independent Public School which opened in 2008, continuing 52 previous years of secondary education provided by Kwinana Senior High School. The school continues the education of students from within the City of Kwinana area primary schools. Our positive behaviour school acronym is S.O.A.R. which stands for Supportive, Organised, Aspirational and Resilient and creates the tone for our welcoming environment.
The Role
Suitable applicants' responsibilities may include reception duties, student enrolments, data entry, receipting, assets and resources, records management, maintaining the school website and school databases, finance including invoicing, payment of invoices, reconciliation and human resources processes and processing. Flexibility to move across the different duties would be highly desirable.
Suitable applicants will ideally have experience in a secondary school context with attention to detail ensuring accuracy. They should have the ability to engage and provide support to the school community, prioritise workload, be organised, work independently, problem solve quickly and meet deadlines. In addition, they should have a strong customer service focus with well‑developed interpersonal skills and work well within a team environment.
Applicants who are familiar with the Department of Education (DoE) policies, proficient in DoE databases, record management systems, MS Office Suite, electronic communications, and Human Resource Management Information System (HRMIS) would be highly desirable.
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
To work with us, you must:
* Be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
* Obtain a valid Working With Children Check before you start; and
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Your application should include:
* A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position.
* A four (4) page statement addressing the following selection criteria as outlined in the attached JDF:
o Demonstrated experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
o Demonstrated experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
o Demonstrated ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
o Demonstrated good verbal and written communication skills and experience in the application of customer service principles and practices.
o Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education's Recruitment team on *** for assistance.
Advertised Vacancy Number: IPS/SS
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Friday, 2 January 2026
For more information about this opportunity, please contact Tracy Hughes, Manager Corporate Services, on *** or emailing ************@education.wa.edu.au. During the school holidays, please contact Tracy Hughes, Manager Corporate Services on ***.
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