We are seeking a highly organized and proactive Executive Assistant to provide top-tier support to the Managing Director.
Key Responsibilities:
* Provide high-level administrative assistance to the Managing Director, including managing and coordinating calendars, meetings, appointments, and travel.
* Prioritize and handle incoming communications, ensuring timely responses and follow-ups.
Process & Procedure Oversight:
* Monitor adherence to company processes and procedures across all departments, identifying and addressing gaps in process compliance to improve execution.
* Work closely with department heads to ensure systems and documentation are maintained.
Operational Reporting:
* Prepare and deliver reports on business activities and project progress, supporting the Managing Director with business insights, team updates, and milestone tracking.
Plexa Software Management:
* Lead the implementation and usage of Plexa construction management software, providing user training, troubleshooting, and ongoing system improvements.
* Act as the key liaison with Plexa support for system enhancements.
Requirements:
* Proven experience as an Executive Assistant, Office Manager, or similar role (construction industry experience highly regarded).
* Strong organizational and time management skills with the ability to multitask.
* Excellent written and verbal communication skills.
* Tech-savvy with experience in construction/project management software (Plexa experience a plus).
* Professional, discreet, and highly accountable.
* Ability to work independently while supporting a broader team.
About the Role:
The successful candidate will be responsible for ensuring company procedures and systems are followed, managing business activity reports, overseeing diary and email management, and leading our construction management software, Plexa.