Join to apply for the Executive Assistant to Lead Pastor role at Vine Church, Sydney
2 days ago Be among the first 25 applicants
Join to apply for the Executive Assistant to Lead Pastor role at Vine Church, Sydney
Vine Church exists to connect one thousand people to the life, love, and freedom Jesus offers. Located in the heart of Sydney's inner city, we dream of seeing more people worship Jesus in church on Sunday than at the pub next door on Saturday night. Our vision is big, our team is passionate, and we are serious about gospel growth in our generation.
Job Title: Executive Assistant to the Lead Pastor
Reports to: Lead Pastor
Location: Surry Hills
Time Commitment: Full time or part time (possible flexible hours)
Term: 12 month contract (with view to permanent)
Remuneration: Commensurate with experience
Position Purpose
The Executive Assistant will work closely with the Lead Pastor to ensure he is supported, organised, and freed up to lead, preach, and pastor effectively. You will be a key part of the team — helping the lead pastor be more effective in his ministry.
This role would suit someone who is highly organised, warm, trustworthy, proactive, and excited about playing a support role in helping gospel ministry flourish.
Key Outcomes
• The Lead Pastor is freed to focus on core ministry priorities — including preaching, evangelism, pastoral care, leadership, and strategic planning.
• Communication, meetings, and priorities are well-managed — maintaining ministry momentum and preventing important items from slipping through the cracks.
• Ideas, insights, and resources are captured, organised, and activated — supporting clear thinking and strong execution across Vine Church's ministry.
Core Responsibilities
Executive Support
• Anticipate needs and take ownership of tasks that free the Lead Pastor to focus on his unique responsibilities.
• Support the Lead Pastor's workflow by capturing insights from meetings, sermons, and correspondence, and maintaining up-to-date ministry resources and systems (e.g. Notion, Evernote).
• Help manage key church systems and platforms (Planning Center, Calamari, Xero, Dropbox, Slack etc.).
• Assist with essential administrative tasks for key staff (e.g., tracking leave, updating contracts, managing birthdays).
• Provide occasional administrative support to Assistant Ministers during peak ministry seasons or major events.
• Maintain oversight of key staff admin functions (e.g. leave tracking, contract updates, birthdays).
Calendar, Email & Meeting Support
• Manage the Lead Pastor's calendar to protect time for focused work, rest and relationships.
• Coordinate meetings, ensuring clarity of purpose, adequate preparation and timely follow-up.
• Track meeting outcomes and assist with follow-up tasks to sustain ministry momentum.
• Triage requests and emails, drafting responses or replying on behalf of the Lead Pastor where appropriate.
• Coordinate logistics and hospitality for meetings and events — including travel, bookings, supplies, catering (including preparing food and drinks when needed), and document preparation.
• Keep team and church calendars aligned to help the Lead Pastor stay abreast of key dates, track ministry activity, and follow up with staff effectively.
• Establish systems to reduce decision fatigue and improve day-to-day efficiency.
Writing & Communication
• Assist with research, editing, and printing for the Lead Pastor's writing and speaking engagements.
• Liaise warmly and professionally with staff, church members, and external contacts.
Personal Support (as needed)
• Assist with occasional logistics (e.g. errands, bookings) to help the Lead Pastor maintain a sustainable workload across life and ministry.
Desired Attributes
• Deeply trustworthy and able to handle confidential information with integrity
• Emotionally intelligent, relationally warm, and a self-starter
• Highly organised, systems-minded, and detail-oriented
• A proactive problem-solver who anticipates needs before they arise
• Excellent written and verbal communication
• Gospel-hearted and aligned with the vision and values of Vine Church
• Experience in church, not-for-profit, or executive support roles is highly desirable
What You'll Be Helping Make Possible
By supporting the Lead Pastor, you'll help make possible deeper discipleship, clearer vision, and broader gospel impact — through freeing time and energy for evangelism, pastoral care, preaching, and leadership development.
Note on Role Flexibility: This role is flexible and could suit someone needing a later start or early finish for school drop-off and pick-up. Occasional Sunday availability will be required, especially around key church events.
Application Process
If you're energised by enabling high-impact ministry behind the scenes, and want to use your organisational gifts to help more people hear and respond to the gospel, we'd love to hear from you.
To express interest, visit vinechurch.com.au/workwithus and upload your CV and brief cover letter.
Applications close 31 August 2025. Position start date is fully negotiable for the right candidate.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative
* Industries
Religious Institutions
Referrals increase your chances of interviewing at Vine Church, Sydney by 2x
Get notified about new Executive Assistant jobs in Surry Hills, New South Wales, Australia.
Executive Assistant to Country Manager - Australia
Sydney, New South Wales, Australia 4 weeks ago
Executive Assistant to the Global Chief Marketing Officer- 12 Month Maternity Leave Cover
Surry Hills, New South Wales, Australia 4 days ago
Sydney, New South Wales, Australia 2 weeks ago
Executive Assistant – Capital Markets & Advisory, Sydney
Sydney, New South Wales, Australia 3 days ago
Sydney, New South Wales, Australia 17 hours ago
Executive Assistant - Investment Strategy & Responsible Investments
Executive Assistant | Legal and Governance Group
Sydney, New South Wales, Australia 2 weeks ago
Sydney, New South Wales, Australia 2 weeks ago
Executive Assistant - Strategy & Corporate Affairs
Sydney, New South Wales, Australia 4 weeks ago
Sydney, New South Wales, Australia $40.00-$45.00 4 days ago
Sydney, New South Wales, Australia A$120,000.00-A$135,000.00 2 weeks ago
Sydney, New South Wales, Australia 1 month ago
Surry Hills, New South Wales, Australia 1 week ago
Sydney, New South Wales, Australia 4 days ago
Chester Hill, New South Wales, Australia 6 hours ago
Sydney, New South Wales, Australia 4 days ago
Sydney, New South Wales, Australia 1 day ago
Sydney, New South Wales, Australia A$103,000.00-A$111,000.00 3 weeks ago
Sydney, New South Wales, Australia 2 weeks ago
Sydney, New South Wales, Australia 2 weeks ago
Sydney, New South Wales, Australia 2 weeks ago
Eveleigh, New South Wales, Australia 22 hours ago
Executive Assistant to Managing Partner | Growth Opportunity for Legal Secretary
Sydney, New South Wales, Australia 5 days ago
Office Experience Manager - Part-time (Mon, Wed, Fri)
Sydney, New South Wales, Australia 2 weeks ago
Office Manager & Business Development Support
Sydney, New South Wales, Australia 1 month ago
Sydney, New South Wales, Australia 6 days ago
Sydney, New South Wales, Australia 6 hours ago
Sydney, New South Wales, Australia 1 day ago
We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr