CinefestOZ is Western Australia's leading screen culture organisation, using the power of film to entertain, inspire, educate, and connect communities.
As a not-for-profit owned by Geographe French Australian Festival Inc (GFAF Inc), we present world-class festivals, industry programs, and schools initiatives that champion remarkable Australian screen content.Our flagship event, the CinefestOZ Film Festival, now in its 18th year, transforms the South West into a vibrant hub for film lovers, showcasing new feature films, documentaries, shorts, galas, and an acclaimed schools program.
Celebrated by filmmakers, audiences, and industry professionals alike, the festival is a highlight of WA's cultural calendar.CinefestOZ Broome, our First Nations Film Festival launched in **** with Goolarri Media, has quickly become a platform for Indigenous storytelling, celebrating culture and community through film.
Join us and be part of an organisation that nurtures the next generation of storytellers, inspires audiences, and shapes the future of Australian screen.ROLE OVERVIEWCinefestOZ Business Services Manager plays an important role in our financial operations, ensuring accuracy in accounting, budget development, contracting and analysis and compliance with the law.
The role oversees the everyday bookkeeping and accounts requirements of the small CinefestOZ office, issuing and paying invoices along with payroll, maintaining financial processes and reporting internally and externally.
The role also oversees business affairs, including contract management, human resources administration, insurance, risk management and compliance with employment and workplace policies, helping to ensure the organisation operates smoothly and sustainably across all areas of its operations.
This is a 12 month fixed term part-time role equaling to around 2 days a week, with possible permanency.
CinefestOZ has an office in Busselton with a fixed fortnightly team meeting, outside of this, flexible working arrangements are welcome including working split days and from home regularly.ROLE DUTIESMaintain the Xero accounting datafile, ensuring reconciliations of all bank accounts, GST and other relevant accountsManage the sales invoicing process, including sponsorship and grantsManage the purchase order processing systemProcess payroll, including control of employee reimbursements and compliance with superannuation requirementsProcess subcontractor invoicesControl petty cash expenditure and perform reconciliationsMonitor the organisation's finances and financial statusPrepare financial reports for CEO and board meetingsCoordinate with the Ticketing Manager to ensure integrity of integration with ticketing systemsWork with the CEO to develop and update the annual operating budgetPrepare organisation records for annual audit, including signed minutes, financial policies and procedures, and staff contractsEnsure the accounting system is up-to-date and maintainedPrepare BAS and other accountant-level reporting (if accredited to do so)Draft and issue employment contracts and contractor agreements in line with Fair Work requirementsOversee the Administrator Coordinator on onboarding and off-boarding processes for staff, including compliance documentation and system accessManage staff leave records, entitlements, and payroll queriesSupport performance review processes and maintain confidential personnel filesSupport the CEO in conjunction with the Board on HR matters and incidentsEnsure compliance with workplace policies and relevant employment legislationMaintain up-to-date insurance policies, including public liability, workers' compensation, and event insuranceEnsure compliance with statutory and reporting obligations (e.g., ATO, ACNC, ASIC, DMIRs)Coordinate risk assessments and mitigation strategies for events and operations with support from the Operations ManagerDevelop and maintain organisational policies and procedures (e.g., WHS, privacy, anti-discrimination)Prepare, review, and track contracts for suppliers, sponsors, consultants, and artistsWork with legal advisors as required on contractual or compliance mattersEnsure timely execution of all agreements and maintain a central contract registerMonitor key deliverables and expiry dates of agreements (e.g., sponsorships, MOUs, leases) with various lead team members and the CEOROLE REQUIREMENTSExperience with accounting software and data entryStrong reporting and analytical skillsAdvanced knowledge and experience with spreadsheetsAbility to work independentlyBachelor's degree in tax, accounting, HR or financeMinimum 3 years experience in accounting/financeExperience in working with not-for-profit reporting requirementsProven experience managing contracts and associated documentationExcellent understanding of accounting rules, procedures and legislationCPA or certified BAS agentExperience in human resources or team managementWHY WORK WITH USWorking at CinefestOZ means being at the heart of Western Australia's most exciting screen culture events.
You'll:See the latest Australian screen works before anyone else and be part of championing new and remarkable stories.Experience the vibrancy of our festivals, from the 18-year-strong CinefestOZ Film Festival to the dynamic First Nations CinefestOZ Broome.Enjoy a flexible working environment, with options to work from home or split days around our Busselton office.Contribute to a purpose-driven creative organisation that nurtures artists, inspires audiences, and supports the next generation of storytellers.Collaborate with a passionate, close-knit team, where your skills have a tangible impact on our organisation and WA's screen industry.Join us and make a real difference in Australia's vibrant screen landscape
APPLICATION PROCESSApplications are to be made via SEEK attaching the applicant's current CV with contact details of two referees and a cover letter (max 2 pages) responding to the role requirements listed above.
For a full job description please see CinefestOZ website here: close 9th January ****Equal OpportunityAt CinefestOZ we support and celebrate diversity.
CinefestOZ is proud to be an equal opportunity employer.
Persons of all backgrounds and beliefs are encouraged to apply.PrivacyBy submitting an application for this position, you acknowledge and accept our Privacy Policy, which is available to view on our website.
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