About Us
We are a growing construction and maintenance company servicing the Gold Coast and Northern NSW region. We specialise in residential construction, maintenance, renovations and small commercial works, working closely with real estate agencies, property managers and private clients.
We’re looking for an organised, proactive Construction Administrator to support day-to-day operations and help streamline our systems as we continue to grow.
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The Role
This is a key support role within the business. You will work directly with the director and construction manager to manage administration, scheduling and financial tracking across multiple active jobs.
The ideal candidate will be highly organised, detail-oriented and confident working within construction or trade-based environments.
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Key Responsibilities
• Preparing and sending client quotes
• Issuing invoices and progress claims
• Scheduling employees and subcontractors
• Coordinating job bookings and timelines
• Assisting with weekly pay runs
• Job costing and tracking project margins
• Supplier invoice reconciliation
• Maintaining job files and documentation
• Liaising with clients and property managers
• Managing ServiceM8 (experience desirable but not essential)
• Supporting implementation of improved systems and processes
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Skills & Experience
Essential:
• Previous experience in construction, trades or maintenance administration
• Strong organisational skills
• High attention to detail
• Confident using Xero or similar accounting software
• Strong communication skills
• Ability to manage multiple jobs simultaneously
Desirable:
• Experience with ServiceM8
• Understanding of job costing and construction margins
• Experience with payroll processing
• Knowledge of QBCC compliance processes
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What We Offer
• Supportive and fast-growing business
• Opportunity to shape systems and processes
• Flexible hours (school hours considered)
• Competitive salary based on experience
• Long-term growth opportunity
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Who This Would Suit
This role would suit:
• An experienced construction admin wanting stability
• A former bookkeeper with trade experience
• Someone from a building company looking for a more structured role
• A detail-focused operator who enjoys systems and process
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To Apply
Please submit your resume and a brief cover letter outlining your experience in construction or trade-based administration.