Administration Officer | Part Time | On-site Inala
To expedite your application process, please email us directly. Details further below.
Working hours are 9am-5pm | Part-time (4 days per week)
About the Organisation
Queensland Foster and Kinship Care Inc. (QFKC) is a registered and charitable non-government organisation and is recognised as the peak body representing all foster and kinship carer families throughout Queensland. The organisation has a volunteer committee of active carers who oversee governance and employment and a Chief Executive Officer who oversees operations with professional staff to assist in providing advice, support and advocacy to foster and kinship carers.
About the Opportunity
We are seeking to appoint an experienced and qualified Administration Officerto join our small team of professionals. Working in this part-time role, you will provide a range of administration and support services to meet the needs of the office as well as various administrative support requirements of the organisation. To be effective in this role, you must work collaboratively with all staff and members of the management team to carry out professional duties that uphold the values and principles of the organisation. As a not-for-profit organisation you will have access to salary packaging benefits.
Working hours are 9am-5pm (30.4 hrs/week) and the rate of pay is $39 per hour.
Tasks and Responsibilities
* Provide a range of general administrative activities which require initiative, confidentiality, and sensitivity.
* Communication: Act as the primary liaison for internal and external communications, efficiently handling inquiries and disseminating information.
* Office Management: Oversee daily administrative operations, including managing office supplies, coordinating facility maintenance, and ensuring workplace health and safety compliance.
* Document Preparation: Draft, edit, and refine documents, presentations, and correspondence to maintain accuracy and professionalism.
* Confidentiality: Manage sensitive information with discretion, strictly adhering to company policies and confidentiality standards.
* Support with workshops, training and event planning including venue bookings, catering, travel, accommodation, sourcing merchandise.
* Ad hoc duties related to the position and to the ongoing service needs of the organisation.
General Support:
* Respond to, screen, and appropriately direct incoming phone calls and email enquiries.
* Monitor and maintain inventory of stationery, office supplies, and consumables to ensure consistent availability.
* Oversee the functionality of office equipment, coordinating maintenance and repairs in collaboration with the Finance Manager as needed.
* Ensure a tidy, organised, and professional office environment is consistently maintained.
* Perform general administrative tasks such as photocopying, laminating, and document binding.
* Undertake ad hoc tasks relevant to the role and in support of the ongoing operational needs of the organisation.
* Provide secretarial support to staff and Management Committee.
* Prepare meeting agendas and take minutes.
* Creation, design and amendments of organisational documents (incl. forms, flyers, brochures, business cards, name tags, certificates, spreadsheets, training material etc.)
* General oversight of Work, Health and Safety to contribute to a safe work environment.
What you'll need:
* Certificate IV in Business Administration or equivalent.
* Minimum 5 years' experience in similar all-round administrative role.
* Confidence and personable manner when dealing with staff, suppliers and stakeholders.
* Experience in the use of events software. Experience in the administration of events such as conferences etc.
* Intermediate to advanced computer literacy skills with Outlook, Word, Excel, Publisher, PowerPoint and Event Registration software.
* Ability to work with minimal supervision and effectively in a small team environment.
* A high standard of oral and written communication skills.
* High level of attention to detail, organisation, initiative and be comfortable juggling competing tasks.
* Experience with graphic design, creating electronic newsletters and flyers.
* Demonstrated experience creating and producing professional quality publications.
* Flexibility to adjust to business needs as required.
* Ability to work additional days to cover leave or busy periods - highly desirable.
* Necessary Requirement: Possess a National Police Clearance Check or the ability to obtain one during the onboarding process.
Applications: Please send your resume and covering letter by EMAIL direct to Jessica Schieren at
Applications will be assessed as received.
Please email finance if you require a copy of the Full Position Description.