Full Circle HR Business Services – Traralgon VIC
Join Ecolands Collective — a values-led environmental collaboration building resilient landscapes and a thriving future for Gippsland and beyond.
We're seeking an organised, proactive Administrator or Executive Assistant to support our Director, strengthen our systems, and help our small, mission-aligned team deliver meaningful environmental impact.
Flexible, hybrid, and purpose-centred — this is a rare opportunity to bring your coordination, communication, and organisational strengths to work that truly matters.
Hybrid remote role — work from home with occasional in-person engagement.
Negotiable part-time hours within business hours ******** FTE).
Great conditions with 15% super and a values-led, supportive team.
About Us
Ecolands Collective brings together leading and emerging environmental organisations working to strengthen biodiversity, private land conservation, and resilient landscapes across Gippsland and beyond.
We connect people and purpose to create a living legacy — empowering communities and landholders to protect and restore the environment for future generations.
Our collaborative, values-driven team works with integrity, innovation, and balance — modelling the ecological principles we champion: connection, resilience, and adaptability.
The Opportunity
In this part-time, largely remote role, you'll provide high-quality executive, compliance, and coordination support to the Director and the Ecolands Collective Board.
As our Executive Assistant, you'll act as a trusted partner — ensuring seamless administration, polished communication, and professional representation across a diverse network of environmental partners, consultants, and board members.
Working hybrid from home, with occasional in-person meetings, you will play a vital role in keeping projects, partnerships, and governance running smoothly so the Director can focus on strategic impact.
What You'll Do
Provide confidential executive support including diary, correspondence, and travel coordination.
Prepare and proofread documents, presentations, and reports to a professional standard.
Coordinate governance documentation, board papers, and communications with partners.
Manage systems and digital organisation across Google Workspace.
Liaise professionally with the Board Chair, Collective Members, partners, and stakeholders.
Streamline administrative processes to enhance efficiency and information flow.
About You
You're a highly organised, proactive professional who thrives in a values-led environment and enjoys supporting leaders and teams to do their best work.
You bring:
Experience as an Executive Assistant or Administrator supporting a senior leader or director.
Excellent written and verbal communication skills, with strong professionalism and discretion.
Confidence managing competing priorities in a fast-paced, purpose-driven environment.
Strong digital capability — proficient in Microsoft 365, SharePoint, Xero, and tools like Asana, Slack, or Canva.
Understanding of governance and administrative processes.
(Desirable)
Experience in not-for-profit, environmental, or community-based organisations.
Unrestricted Australian work rights, a current driver's licence, and the ability to pass a Police Check.
What Success Looks Like
Seamless executive and governance support that enables the Director to focus on strategic goals.
Streamlined systems and strong information flow between Ecolands, the Board, and partner organisations.
Professional, timely, and accurate administrative support that reflects Ecolands Collective's values and purpose.
Why Join Ecolands Collective?
Flexibility: Largely remote hybrid role, tailored to your lifestyle.
Purpose & impact: Contribute to meaningful environmental outcomes across Gippsland and beyond.
Values-driven culture: Collaboration, respect, integrity, and environmental responsibility.
Autonomy & trust: Work independently while being part of a passionate, mission-aligned team.
How to Apply
Click Apply and submit your CV along with a brief cover letter addressing the Key Selection Criteria below.
IMPORTANT: To be considered for this role, you must provide a cover letter that directly addresses each of the Key Selection Criteria.
Applications that do not address the Key Selection Criteria cannot be shortlisted.
You can access the full Position Description with KSC here:
Applications will be reviewed as received — early application is encouraged.Position closes COB Tuesday 25 November ****.
#J-*****-Ljbffr