Job Description
At Boeing Defence Australia we are seeking an entry‐level Quality Systems Specialist (P2) to join our Core Quality function. The role focuses on quality systems administration, reporting, coordination and business support within the Quality function.
Location: Brisbane | Category: Business Support | Position Type: Permanent | Job Reference: BOE/1907332BNE
Key Responsibilities
* Support administration of systems used within the Quality and Safety function, including user administration, record management, workflow support and data integrity checks.
* Assist with preparation of monthly reporting packs, dashboards, briefs, meeting papers and other routine reporting for leaders and stakeholders.
* Coordinate inputs from multiple stakeholders to compile status updates, metrics, evidence, slides, action closure material and other information required for reporting and decision-making.
* Provide direct administrative and coordination support to the Senior Manager Quality & Safety, including preparation of meeting packs, briefs, minutes, action register and follow‐up of outcomes.
* Maintain rhythm‐of‐business activities for Core Quality, including calendars, agendas, pre‐reads, distribution lists, trackers and reporting cadence.
* Track and drive completion of actions and deliverables across the quality function; proactively follow‐up on updates, identify blockers and help keep stakeholders aligned.
* Provide practical support to Intelex users across the business, including triage of queries and coordination of fixes or enhancements with the right stakeholders.
* Assist with system configuration and continuous improvement of forms, workflows, dashboards and user guidance under supervision.
* Collect, validate and organise quality data to support reporting, visibility of issues and routine trend analysis.
* Support document and record management activities that underpin the Quality and Safety Management System.
* Support internal communication and coordination activities across the quality and safety network, including organising sessions, capturing outcomes and maintaining artefacts.
* Provide coordination and administration support for quality activities such as reviews, action tracking and audit logistics, including scheduling, document collation, status reporting and follow‐up.
Essential Criteria
* Tertiary qualification (or currently enrolled) in business, information systems, quality or a related discipline; or equivalent vocational qualification or relevant experience.
* 0‐2 years' experience in administration, coordination, reporting, systems support, quality systems or a related environment; internships, cadetships or graduate experience relevant.
* Strong organisational skills and attention to detail, with the ability to manage multiple tasks and follow established processes.
* Ability to prepare reports, packs, presentations, minutes, trackers or other structured business documentation.
* Ability to collect, organise and present data in a clear and accurate way.
* Good written and verbal communication skills, with the ability to work collaboratively across teams and stakeholders.
* Confidence using Microsoft Office tools, particularly Excel, PowerPoint and Word.
Equal Opportunity Employer
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to race, colour, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
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