Job description
Agency Department of Health Work Unit Financial Services / Procurement Services
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 35921 RTF Closing 06/04/2026
Contact officer Karina Gates, Manager of Budgets on or
About the agency
Apply online APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative coordination and
Ministerial Liaison support.
Context statement
The position will provide operational support the Chief Financial Officer and Chief Procurement Officer with agreed priorities while
maintaining an attention to detail. The Chief Financial Officer oversees the allocation and strategic management of agency funds including
revenue budgets, grant administration and finical accountable services. The Chief Procurement Officer oversees the procurement strategy
and planning throughout NT Health, including governance and training of contract management.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include, but not limited to:
* Providing high level secretarial support including minute taking and logistical support to working groups, committees and
events/functions.
* Monitoring all communication channels in and out of the Executive’s office, including email and diary management, scheduling
meetings and travel arrangements, and escalating issues that require immediate attention or reprioritisation of existing workloads.
* Monitor and coordinate requests, including management and resolution of competing request within the Executive’s office to
ensure deadlines are met.
* Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring effective and
efficient workflows within the unit
1. Managing a range of procurement functions including travel arrangements, purchasing and processing