* Fixed Term | Full-Time
* Higher Education Officer Level 5 | $82,657 - $91,222 p.a.
* Location: Bedford Park / Kaurna Country
* View Position Description
About the Role
The Portfolio Support Officer is responsible for providing a range of administrative, records management and organisational support tasks, for and on behalf of, the Director of Library Services and Leadership team.
Based in the Flinders University Library, you will be required to provide a range of administrative support including those of a confidential matter. More specifically, you will be accountable for:
* Drafting correspondence, background material, notes, and presentations to meet deadlines.
* Maintaining and retrieving hard copy and electronic records.
* Addressing emails and maintaining calendars.
* Providing administrative support for meetings and/or committees, including preparing agendas, taking minutes, and undertaking follow-up work as requested.
* Providing administrative support for external visitors, including travel, accommodation, function logistics and workspaces as required.
About You
You will be an effective communicator, with well-developed written communication skills and the ability to prepare correspondence and professional documents autonomously. You will have well-developed interpersonal skills, with the ability to relate to a wide range of staff at all levels. You will be a strong problem solver who is comfortable prioritising tasks and working to deadlines, whilst demonstrating commitment to providing high quality outcomes and great attention to detail.
The successful candidate will also demonstrate:
* A relevant tertiary qualification, or equivalent combination of experience and/or education and/or training.
* Experience in providing administrative services, including an ability to use judgement, initiative, and confidentiality to support the activities of Senior Management.
* Sound knowledge of contemporary administrative systems, software and practices, and an ability to interpret and apply a range of policies and procedures within a large and complex organisation.
About Flinders University Library
The Library is a vital part of the student experience, creating welcoming spaces and meaningful support for all students, including those far from home. Out initiatives are shaped by student voices through collaborating with, listening to and adapting their ideas, such as expanding student access across all of our campuses, introducing a Sensory Space at the Central Library and developing Ai tools, to name just a few. We empower learning, expand access and drive impact to foster academic excellence, and are deepening our impact as a research partner by driving innovation, expanding support and strengthening global visibility
Our cornerstone is the commitment to fostering a connected, inclusive and forward-thinking Library, to ensure that our community has the spaces, support and recourses to continue to thrive.
Life at Flinders
We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.
Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?
* 17% Superannuation + salary packaging options
* Flexible working arrangements
* Our commitment to wellbeing through our initiative
* Wide range of professional development activities and services, including exclusive staff study offers
* We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.
* Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).
Our Commitment to Reconciliation and Indigenous Employment
Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.
* Please see here for our Reconciliation Action Plan
* Please see here for our Indigenous Workforce Strategy
Prescribed Conditions for Employment
* A current Nationally Coordinated Criminal History Check which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position. A criminal record will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role.
How to Apply and Information
* You are required to submit Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description.
* For more information regarding this position, please contact Carrie Jenkins
Certification
Applications to be submitted before 10.00pm:
01 Feb 2026
At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.
Flinders. Fearless.