Job Title: Office Administrator - Darwin
Vacancy No: VN4393
Employment Type: Permanent
Contract Type: Part-Time
About the role
We are looking for a positive and energetic individual to join our team on a part-time basis. You will assist the team to deliver comprehensive, professional, and seamless administration and project support. You will be working with a dynamic, diverse, and supportive team in a busy and productive environment. Ideally, you would have worked within a consulting/professional services environment and a genuine interest in environmental solutions will be highly regarded.
Main Responsibilities
Your main responsibilities will include:
1. Managing the daily running of the office, including mail, deliveries, picking up supplies, office orders.
2. Assisting in coordinating events and activities for the office, including client meetings and sponsored industry events.
3. Coordinating vehicle and equipment maintenance/management.
4. Financial management including POs, service invoice payments/management, credit card payments and reconciliation, expense claims, client invoicing and project assistance.
5. Assisting with office health and safety management, including visitor sign in, office safety checks, maintaining safety equipment (i.e. fire extinguishers) and reporting.
6. Assisting project managers in drafting proposals and tenders including compiling, reviewing, formatting and submission of documents.
7. Assistance with deliverables, including MS Word formatting, collation of information, scanning and binding.
8. Manage travel and accommodation arrangements for staff and assisting with staff expense claims.
Requirements
Ideally, you will have a minimum of two years' experience in an administration role with proven experience in these areas:
1. Great organisational skills and multitasking abilities.
2. A positive attitude with an energetic approach to a variety of tasks.
3. Intermediate to advanced knowledge of Word, Outlook, PowerPoint and Excel.
4. Exceptional communication skills (written and verbal).
5. Proven experience in administration for medium-large organisations.
Benefits
We celebrate a 'One Team Culture', where bringing together diversity of thought and expression is key to building the best team to deliver excellent results. Whether you're working in the office, from home or a mix of the two, we recognise that every person is different, and our benefits aim to ensure that we cater for all.
Next Steps
We make hiring decisions based on your experience, skills and passion. We are an equal opportunity employer who values diversity in our environment and communities we work in and encourage people from all backgrounds to apply.