Contact Information
* Contact Name: Human Resources
* Contact Phone: 0240162373
Description
We are seeking an experienced, self‐motivated, and reliable Regional Administration Manager to support the overall efficiency of the Southern NSW/ACT region.
Reporting to the Senior Regional Administrator – NSW/ACT and the Chief Administrative Officer, you'll be responsible for providing efficient and high‐quality administration support to staff, clients, and service providers.
The Canberra Laboratory in Fyshwick is the preferred location for this role; however, we welcome applications from all areas. For the right candidate we can offer flexibility for the role to be based in either Canberra, Marulan, or Albion Park.
Administrative Tasks
* Employee timesheets and rostering, including monitoring invoicing forecasting
* Assurance of payroll compliance processes, including gaining a thorough understanding of the EBA (Enterprise Bargaining Agreement)
* Accounts Payable support, including compliance to ASL (Approved Supplier List) and DOA (Delegation of Authority)
* Accounts Receivable support, including assisting with invoicing queries and requirements
* Site mobilisation, including management of client/project portals, site inductions and required licenses
* Organisation of regional location events and functions, including external client/marketing functions and internal team functions such as monthly activities and events as per schedule
* Assisting to proactive maintenance to ensure up‐to‐date employee records, including qualifications and training
* Assistance with management of staff movements within the region such as new employees, terminations, secondments, transfers, ensuring costs are captured in correct cost centres
* Collating and completing pre‐qualification and tender documents
* Organising and managing fleet maintenance activities, such as arranging vehicle services, registrations, GPS vehicle tracking etc
* Ensuring contract compliance by completing and submitting contracts for review via the DRER process
* Facilitating local inductions
* Nominated Mental Health and Return to Work Coordinator
* Management of Radiation within region, including developing and maintaining a current working knowledge of radiation developments, legislation, and practice for the relevant state/territory within the region
* Updating the national nuclear density gauge register to maintain an accurate inventory and track nuclear density gauge movements
About You
* Senior administration experience within a medium to large stakeholder base
* Exposure to timesheet entry/rostering
* Exposure to GeoTester or alternate LIMS system
* Experience as a Return‐to‐Work Coordinator (desirable)
* Strong attention to detail and excellent verbal and written communication skills
* Initiative and problem‐solving skills with the ability to work autonomously with little direction/supervision
* Sound Microsoft Office skills (particularly Excel and Word) and the ability to pick up new systems easily
* Great time‐management skills to manage competing priorities and meet critical deadlines
Relevant experience in an administration role would be advantageous.
Benefits
* Investment in employee growth and development through both internal and company‐funded external training (Certificate pathway in Laboratory Techniques)
* Additional Overtime, Penalty Rates and Living Away From Home Allowance (LAFHA) (subject to project undertaking)
* Access to accommodation options (subject to project undertaking)
* Company Car (subject to project undertaking)
* Company initiatives such as a recognition & reward program, monthly lab events/competitions and health and wellness initiatives
* Supportive and friendly team environment
* Coverage by an Enterprise Agreement offering above award conditions to all technical staff
* Additional paid parental leave
We Believe in Equal Opportunity
At Coffey Testing we are a proud, culturally diverse workforce and embrace the notion of equity. We value the different talents, experiences and perspectives a culturally diverse workforce brings and encourage you to apply.
For more information on this role please contact the Human Resources team at hr@coffeytesting.com. No applications will be accepted via email.
#J-18808-Ljbffr