Role
The Neighbourhood Assistant will ensure that they
1. Act as Executive Assistant to a Neighbourhood Principal including managing calendars, prioritising meetings and general administration support.
2. Provide administrative support to the AP4 portfolio located in the Neighbourhood Senior Secondary
3. Be located at a House Reception Desk
4. Oversee the workload of a trainee and provide training as required.
5. Oversee student attendance, late arrivals and daily absence calls
6. Provide First-Aid to staff and students and assist the School nurse/First Aid Assistant as required.
7. Responsibility but not accountable for dispensing of medication to students as directed by the School Nurse.
8. Provide support in conjunction with the Student Registrar to maintain accurate student details in CASES21.
9. Responsibility of the administrative component of Work Experience applications including collaboration with Careers Practitioners, and external stake holders.
10. Processing of suspensions inline with the Ministerial order and direction from the Neighbourhood Principal. This includes monitoring and alerting when students need to be referred to the Regional Office.
11. Creation and sourcing of applicable data to be presented on a weekly basis to senior Leadership to assist in decision making.
12. Preparation of agenda, minutes and reports for neighbourhood meetings as required
Wellbeing Interventions
13. Support the Wellbeing Intervention Team to develop and document referral processes for both internal and external Wellbeing interventions
14. Oversee the referral process for allocated Wellbeing Interventions ( Doctors in Schools, Paediatric clinic), including following up parent/carer consent as required
15. Liaise with the intervention provider to coordinate intake and access to the intervention ( developing schedules, confirming appointments with students, families and staff)
16. Track engagement in interventions and communicating to relevant staff members
Material Basics
17. Receive referrals from House teams for individual students to access material basics ( uniform, equipment, food)
18. Complete relevant service applications on behalf of students for students and families for material basics ( State School Relief, food hampers)
19. Maintain a supply of materials basics ( uniform, equipment) and provide to relevant staff to distribute to students
20. Maintain a supply of stationery for distribution to staff
Case Management
21. Attend the case management meetings for each House and/or sub-school
22. Record the minutes and actions for the case management meeting and share these with relevant staff members
23. Update student records on Compass to communicate actions and other relevant information.
24. Support Subschool Leaders to maintain and monitor the Priority Cohort Case management documents.
Team Management
25. With direction from the Executive Coordinator, support the daily operations and staffing of House Reception Desks.
26. Allocating and overseeing tasks to team members within the admin neighbourhood team.
27. Provide direction to the Neighbourhood admin team regarding priority cohort management.
28. Together with the Executive Co-ordinator, develop suitable professional learning plans.
29. Delegation of tasks to the neighbourhood admin teams Assisting with photo day, morning tea rosters etc.
30. Provide Neighbourhood admin staff with daily support including assisting in assessing situations, requiring leadership support.
31. Conduct fortnightly Neighbourhood team meetings and relationship building.
Other duties as directed by the Executive Principal and Executive Coordinator
Responsibilities
32. Create a positive culture of belonging, care, high expectations and learning within their team and the College
33. Provide high level support to the Neighbourhood Principal or Sub-School Leader
34. Proactively build a positive working relationship with all other ES staff
35. Attend and actively contribute to relevant meetings and events
36. Support and encourage staff to share ideas, strategies and resources
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).
Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on:
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at:
DE Values
The Department’s employees commit to upholding DE’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DE’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DE values is available at:
Other Information
Education Support staff play a significant role within the College. Within their core teams they share responsibility for building a positive culture within the school, improving school connectedness and for the implementation of the school’s Vision, Values and Mission.
A position at Level 1 Range 2 is distinguished by the delivery to the required standard of a range of administration tasks under supervision.
While there is a natural hierarchy in the Education Support classifications, all ES staff should feel supported to express their views professionally, to have development opportunities and be able to approach leadership as required
Conditions of Employment
37. All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
38. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
39. A probationary period may apply during the first year of employment and induction and support programs provided.
40. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
Our way of doing things at GSSC
The saying goes at Greater Shepparton Secondary College (GSSC) that we are Greater Together ! That is our families, staff and community all working together to support our young people, and our students leaning on these support networks to achieve their best.
Although we are a big school able to cater for more than 2,200 students, we have been able to retain a ‘small school’ atmosphere through our House and Neighbourhood structure. Through this model, our students are able to feel a sense of Greater Belonging by having a house to call home. This provides students an opportunity to build relationships with key neighbourhood staff, as well as with their peers through our Vertical Home Groups.
Building relationships and nurturing a student-centred culture is at the forefront of everything that we do here at GSSC. Our College and House Captains and specialist First Nations, Multicultural, Values, Environmental and Music Student Leaders provide invaluable student voice and input and role model our college values and ethos at various events and activities, both in the school and in the community.
Our award-winning Careers Team provide the supports our students need to set Greater Expectations for themselves and to aspire for excellence. While we ask our students to set high expectations of themselves and each other, we also recognise that achieving your personal best is just that, personal! This is why our careers pathway mentoring and counselling is targeted to each individual student and our curriculum is tailored at each year level.
In addition to this, our Wellbeing Team here at GSSC is focused on providing Greater Care to our students through a range of services and initiatives including our Doctors in School program, paediatric clinic, Program for Students with a Disability, Secondary School Nurses and Mental Health Practitioners. GSSC Wellbeing Officers are also based in each neighbourhood to support students on a day-to-day basis.
This team around the learner is further strengthened by our Ngarri Ngarri team, made by of six staff and a Team Leader who work across neighbourhoods to support First Nations students and their families. Our Multicultural Liaison Officers (MLO) provide this same support for our Culturally and Linguistically Diverse families and speak a range of languages including Arabic, Dari, Persian, Hazaragi, Swahili, Kirundi and Samoan. Both teams work in and outside of the classroom to promote active student participation, positive family engagement, a proactive home/school partnership, culturally safe learning environment and inclusive curriculum and teaching and learning practices.
Our Wellbeing and Inclusion Hub also including a range of external allied health and education agencies working in school to support students.
41. Find out more about GSSC:
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Our facilities
Greater Shepparton Secondary College (GSSC) is among the most contemporary secondary schools in the country, featuring award-winning school design and cutting-edge facilities.
A double gymnasium, theatrette, green room and roof-top gardens are among features found in few secondary schools. GSSC’s Enterprise and Innovation Centre for the arts, media, science and technology provides students with the subject choice and education pathways only a big school can deliver.
Our people
They say it takes a village to raise a child and the same goes for our school community – we simply could not do it without our talented, diverse and passionate teaching and education support staff.
Whether it’s in front of the classroom, maintaining our beautiful school grounds and facilities, in a leadership role, administration or providing extra support for our students and families, there are so many ways you can have a positive impact on the lives of young people here at GSSC.
Although we are a relatively new school, our people have built a fantastic workplace culture here at the college, through a induction and mentorship program supporting new staff. Our staff are also the driving force behind an active calendar of social events and opportunities to get to know one an other in a different way. Not only that but we have the benefit of living in a vibrant regional area that strives to foster a sense of community and offers a wide range of sport and recreation choice and caters to a growing food and wine culture.
Teaching in Greater Shepparton also means having the very best in professional learning and inspiration on your doorstep, with the city being home to one of the few regional centres of the Victorian Academy of Teaching and Leadership, building on the Bastow Institute of Educational Leadership based in Melbourne.
The Academy provides an unprecedented opportunity for our best teachers to develop their skills and become recognised as state-wide leaders in teaching excellence, while still teaching in their Shepparton classroom.
43. Find out more about the Academy here:
44. Here from our talented teaching staff about why they love teaching in our community:
Our community
GSSC is a reflection of its community in that it is a highly multicultural school and welcomes students from all ethnic and cultural backgrounds. We are committed to creating a school community where all members of our school community are welcomed, accepted and treated equitably and with respect.
GSSC stands on the Country of the Yorta Yorta and Bangerang peoples, nations, tribes and clans and the Greater Shepparton area is home to the largest population of Aboriginal and Torres Strait Island people outside of Melbourne.
Greater Shepparton is located 180 kilometres north of Melbourne, with a population of 66,000. It is the fifth-largest city in regional Victoria and consists of Shepparton city, Mooroopna and Tatura.
The area is a culturally and linguistically diverse community with almost one quarter of the population born overseas in more than 50 different countries. Migrant communities are predominately from Italy and Albania and settled in the region after World War II. In the following years, refugees have come from Iraq, Kuwait, and the Democratic Republic of Congo. The most recent arrivals have come from Afghanistan, Iran, Sudan and other parts of Africa.
45. More about our First Nations history and diversity here:
46. More about the Greater Shepparton community here:
Our history
GSSC was formed by the merge of four secondary colleges in Shepparton and Mooroopna, as part of the Shepparton Education Plan - a 10-year Victorian Government strategy to transform Shepparton’s education system for young people from early learning, through to primary and secondary school, and beyond to higher skills and further education.
GSSC commenced in 2020 across the four campuses: Shepparton High School, McGuire College, Wanganui Park Secondary College and Mooroopna Secondary College.
Our combined campus, built on the former Shepparton High School site on Hawdon Street, opened in 2022 bringing students from all four campuses onto the one site.
47. More on Education Plans Victoria here: