Full time, fixed term until 30th June 2028 Exciting opportunity to provide high level support for Microscopy Australia Base Salary $99,455 - $107,216 17% superannuation About the team Microscopy Australia is a consortium of university-based microscopy facilities united by values of collaboration, accessibility, excellence and innovation. Funded by the Commonwealth government under the National Collaborative Research Infrastructure Strategy (NCRIS), relevant state governments and with co-investment by the institutional partners, Microscopy Australia’s mission is to enable world-class outcomes from Australian research by providing essential infrastructure to see the world at the micro, nano and atomic scale. Each year, over 3,500 researchers from universities and industry use our instruments and expertise in facilities around Australia, with a further 50,000 from around the world accessing our online training tools. Microscopy Australia staff enjoy the benefits of working at The University of Sydney: a good work-life balance within an ambitious, yet caring and diverse workplace. Occasionally business travel is required, usually within Australia. The University of Sydney is the lead organisation for Microscopy Australia and as such hosts the national headquarters team. Microscopy Australia comprises about 150 staff across the participating partners, but day-to-day interaction happens within a small team based at The University of Sydney. The headquarters team is co-located with a friendly, diverse group of about 35 Sydney Microscopy and Microanalysis facility staff, in the heart of the beautiful Camperdown campus ( https://www.sydney.edu.au/research/facilities/sydney-microscopy-and-microanalysis.html ), within the DVC Research Portfolio. For more information on Microscopy Australia, please visit: https://micro.org.au/ About the opportunity As the Senior Administration Officer, you will provide high-level administrative and project support to the national operations of Microscopy Australia, based at Sydney Microscopy and Microanalysis at the University of Sydney. Reporting to the CEO, you will work closely with Microscopy Australia management to deliver a broad range of functions including finance management, HR support, travel coordination, event planning, committee support, compliance, and reporting. A sound understanding of financial processes will be important, as you’ll assist with budgeting, expense tracking, and financial reporting. Your ability to navigate complex administrative matters and contribute to efficient, practical solutions will be highly valued. Your key responsibilities will be to: Work within a dynamic team, reporting to the CEO, Microscopy Australia deliver high-level administrative and operational support by managing daily office functions, resolving complex enquiries, improving processes, and providing guidance to staff and visitors manage finance and record-keeping responsibilities including budgeting, expense reconciliation, procurement, reporting, and asset tracking in line with university policies coordinate meetings, diaries and events including committee support, venue bookings, travel arrangements and organising conferences and workshops provide cross-functional administrative support including legal agreements, grant coordination, staffing processes and interstate meeting assistance foster collaborative relationships across teams and partner institutions, contributing to a positive team culture and supporting staff training and development support special projects and ad-hoc tasks as required, contributing flexibly to broader organisational goals About you tertiary qualifications and/or relevant experience in a related field administrative experience in a tertiary organisation, working knowledge of academic institutions, structures and the higher education sector financial management experience and literacy, experience managing budgets, financial reporting and controlling income and expenditure excellent verbal and written communication skills with the ability to present complex information and financial analysis clearly to diverse audiences proficient in a range of software including spreadsheets, Concur, records and content management systems, and CRM platforms proven ability to work independently and collaboratively, using initiative and sound judgement to resolve issues effective relationship management and customer service skills, with strong problem-solving and workload prioritisation abilities. Sponsorship / work rights for Australia You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment. Pre-employment checks Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment. EEO statement At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds. We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion. How to apply Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply. For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Kale Claffey Recruitment Operations by email to kale.claffey@sydney.edu.au © The University of Sydney The University reserves the right not to proceed with any appointment. Click to view the Position Description for this role. Applications Close Sunday 22 June 2025 11:59 PM