About the Role
We are seeking a professional, highly organised, Business Administrator that is genuinely interested in joining our dynamic front of house team at Rocksolid Building.
You will play a vital role in supporting our growing family business to both our customers and staff members ensuring a friendly, professional experience.
This role is suited to those who enjoy diversity in their working and thrives on organisation. You'll play a key role in keeping our office running smoothly - from documentation management, client communication & financial administration.
We offer structured working hours, negotiable upon employment to compliment your lifestyle.
With this role being a long team employment opportunity, the suited applicant is encouraged to embrace opportunity to grow and learn in this role.
Key Responsibilities
• Communication, Scheduling and Coordination
• Handle incoming calls and emails with professionalism and efficiency
• Minute meetings and track follow-up actions to support ongoing progress and accountability
• Communicate upcoming tasks and schedules to contractors and/or team members
• Manage calendars for meetings, site visits, and project-related events
Documentation Management
• Draft letters, notices, and quotes for client approval
• File contracts, insurances, and compliance certificates
• Manage safety documentation including SWMS, risk assessments, and incident reports
• Maintain up-to-date records for staff & subcontractor licences, insurances, and white cards
• Update project schedules, notes, and images
• Maintain templates for letter, quotes, and checklists
Financial Administration
• Manage accounts payable and receivable
• Maintain accurate financial records and data entry
• Assist with invoicing, claims, and budget tracking
• Support basic financial reporting and reconciliation tasks
Experience
• Experience in office administration or office management, experience in building or construction is desirable
• Exceptional written and verbal communication skills
• Exceptional organisational and multitasking skills, with attention to detail and follow-through
• Confidence in operating Xero, Hubdoc, Microsoft Office; familiarity with project management or accounting software is desirable, but not essential
• A proactive, independent attitude, with the ability to work within an office environment
• A friendly, professional, and positive mindset
• Willingness to support different areas of the business as requested
• A desire for a permanent career with room to grow, develop new skills, and take on more responsibility over time
With 20 years experience in the Construction Industry, we are a seasoned and trusted family business with a strong focus on client satisfaction. Our vibrant office is proudly located on the front street of Port Lincoln, if you are ready for the opportunity to be a part of this team environment and are keen to support the future growth of a successful local business, we encourage you to apply. We are excited to hear from you.
Please send your cover letter and resume to
Visit our website for more about us.