Your new company
A dedicated Not-For-Profit organisation committed to making a positive impact in our community. This amazing team is passionate about creating lasting change and providing exceptional support to those in need. We are currently seeking an enthusiastic and detail-oriented Administrator to join a busy team.
Your new role
* Engage confidently with stakeholders by managing incoming calls, responding to emails and acting as a first point of contact when required.
* Perform accurate data entry, maintain databases and ensure information is kept up to date.
* Coordinate projects by tracking progress, following up on outstanding actions and supporting team members throughout each stage.
* Manage document control processes, including preparation, filing, version management and secure collection of documentation.
* Oversee compliance requirements for internal and external stakeholders.
* Conduct system transfers, cross-check documentation and verify data accuracy across platforms.
* Liaise effectively with team members and collaborate across departments to support seamless project delivery.
* Maintain organised filing systems, both digital and physical, to ensure easy retrieval and secure storage.
* Support the smooth operation of office administration and internal systems.
* Utilise Excel for data management, analysis, reporting and the creation of advanced spreadsheets.
* Communicate clearly and professionally with stakeholders, colleagues and management.
* Contribute to a positive team culture by working collaboratively and supporting others.
* Manage a range of administrative tasks to ensure efficient daily operations.
* Uphold professionalism, confidentiality and discretion in all interactions and documentation handling.
* Provide general administration and workplace coordination support.
* Assist with daily office operations, including ordering supplies, managing shared spaces and coordinating logistics.
* Set up meeting rooms and events, prepare materials and support presentation delivery.
* Schedule appointments, coordinate calendars and organise team meetings as needed.
* Prepare correspondence, reports and internal communications with accuracy and attention to detail.
* Support onboarding processes by preparing documentation, organising equipment and assisting new team members.
What you'll need to succeed
* Previous experience in an administrative role, preferably within a not-for-profit organisation.
* Strong communication skills, both written and verbal.
* Ability to manage multiple tasks and priorities in a fast-paced environment.
* An administrator with a positive, flexible attitude who supports the team with any task that arises, while confidently fulfilling the proactive, adaptable and proactive responsibilities required to thrive in a fast‑paced, ever‑changing environment.
* Must have advanced Excel skills.
What you need to do now
If you think you have the skills required to be an asset to this organisation and a good fit for the role, please send your resume to myself, Talitha Raath on at Hays, or alternatively, apply through Seek to indicate your interest in the position.
At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.