Job Summary:
The Team Lead is a pivotal role that requires exceptional organizational and communication skills. As the single point of contact between branches and the Head Office, you will be responsible for ensuring seamless administrative operations.
* Maintain accurate and up-to-date records, reports, and documentation using advanced Excel and Microsoft tools.
* Monitor facility management, office supplies, infrastructure needs, and administrative service levels across branches.
* Coordinate with vendors, service providers, and internal departments to resolve administrative issues efficiently.
* Ensure timely submission and maintenance of monthly administrative reports, budgets, and cost tracking from all branches.
* Assist in establishing standard operating procedures, compliance processes, and documentation practices across locations.
* Support travel management, event coordination, and internal communication as needed.
Key Responsibilities:
* Administrative Coordination: Serve as the central point of contact between branches and the Head Office.
* Communication: Foster effective communication with branch administrators to ensure smooth day-to-day operations.
* Data Management: Consolidate and manage branch-wise reports, data, and documentation efficiently.
* Facility Management: Monitor and track facility management, office supplies, and infrastructure needs to optimize administrative services.
* Vendor Coordination: Collaborate with vendors and service providers to resolve administrative issues promptly.
* Reporting: Ensure timely submission and maintenance of monthly administrative reports.
Required Qualifications & Skills:
* Bachelor's degree in Business Administration, Management, or a related field.
* Minimum 4–6 years of experience in office or business administration.
* Proficiency in Microsoft Office, with advanced Excel skills being essential.
* Excellent verbal and written communication skills in English.
* Strong organizational, coordination, and multitasking abilities.
Essential Competencies:
* Interpersonal & Communication Skills
* Analytical Thinking & Excel Proficiency
* Attention to Detail
* Time & Priority Management
* Problem-Solving
* Stakeholder & Vendor Management
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