* PSC 5, $75,139 to $86,313 per annum full-time equivalent + up to 17% Superannuation
* Full-time, Ongoing
* Parkville and Heidelberg Locations
About The Role
We are seeking a Grants Administrative Officer to join our Grants Office team. This role provides high‐quality administrative support across the research grants lifecycle, with a focus on grants database administration, pre‐award communications, and post‐award compliance and reporting.
What You'll Do
* Maintain and update grants management systems and databases across the grants lifecycle
* Provide administrative support during pre‐award and post‐award grant activities
* Assist with post‐award processes including variations, extensions and reporting
* Support preparation and submission of grant reports
* Liaise with researchers, finance teams and research offices
* Maintain grant documentation, filing systems and grant‐related web content
* Provide general administrative support to the Grants Office and internal programs
About You
You are an organised, reliable administrator with strong communication skills and a customer‐focused approach. You enjoy working as part of a team and supporting research success through accurate, timely administrative coordination. Flexibility may be required during peak grant periods, including occasional work outside standard hours.
Essential
* Strong administrative and organisational skills
* Ability to manage multiple priorities and meet competing deadlines
* High‐level written and verbal communication skills
* A professional, service‐oriented approach when working with stakeholders
Desirable
* Experience in a research or grants administration environment
* Familiarity with online grants systems (e.g. Sapphire, RGMS, RMS)
* Database or systems administration experience
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