Position Title: Administration Assistant
Employment Type: Full-time / Part-time
Location: Alice Springs
Reports To: Area Manager
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About the Role
We are seeking an organised and proactive Administration Assistant to support the daily operations of our construction business. This role is ideal for someone who thrives in a fast-paced environment, has strong attention to detail, and can confidently assist both site and office teams.
You will handle general administration, documentation, scheduling, compliance tasks, and communication between key stakeholders, helping ensure projects run smoothly and efficiently.
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Key Responsibilities
Office & Administrative Support
* Manage incoming calls, emails, and general enquiries.
* Maintain office supplies, filing systems, and document organisation.
* Prepare correspondence, reports, and meeting agendas.
Project & Site Support
* Assist with project documentation, including SWMS, safety forms, permits, and subcontractor onboarding.
* Update and maintain project registers (RFI logs, variations, site diaries, etc.).
* Coordinate deliveries and communicate with suppliers when required.
Scheduling & Coordination
* Support scheduling of trades, subcontractors, and site meetings.
* Update calendars, job timelines, and internal communication channels.
* Track and follow up outstanding project tasks.
Finance & Compliance Administration
* Assist with accounts payable/receivable, purchase orders, and invoicing.
* Collect and record timesheets and job cost data.
* Ensure compliance documents are received and up to date (insurances, licences, safety certificates).
Customer & Stakeholder Communication
* Provide high‑quality customer service to clients, subcontractors, and internal teams.
* Support handover pack preparation and client documentation.
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Skills & Experience
Essential
* Previous administration experience (construction or trades industry preferred).
* Strong computer skills, including MS Office (Word, Excel, Outlook).
* Excellent communication and organisational abilities.
* Strong attention to detail and accuracy.
* Ability to work independently and manage competing priorities.
Desirable
* Experience with construction software (e.g., Procore, HammerTech)
* Knowledge of WHS requirements and construction compliance.
* Basic accounts or bookkeeping experience (Xero/MYOB).
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Personal Attributes
* Proactive and willing to help where needed.
* Reliable, punctual, and professional.
* Strong problem-solving skills.
* Friendly, positive, and team-focused attitude.
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Benefits
* Stable position in a growing construction company.
* Supportive team culture.
* Opportunities for training and career development.
* Competitive salary based on experience.