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The Bus 4×4 Group of Companies specialises in delivering innovative solutions to transport groups of people in off-road conditions, Comfortably, Reliably and Safely.
Australian-owned and globally-renowned, our people mover solutions lead the sector for Toyota HiAce and Coaster 4WD conversion products, accessories and parts.In Australia, we're proudly the preferred choice of 4x4 Conversions.
We're always moving forward and we're passionate about going the extra mile to deliver for our customers. Across our entire range and our full capabilities, our solutions give our customers More GO.
With significant investment and growth in the past few years, we have recently expanded our network, service offering and sales channels, both domestically and internationally.
As we continue our growth journey, we're looking for a committed, and engaged Business Support & Compliance Assistant to support our accounts and admin team.
Why Bus 4x4?
At Bus 4x4, our mission is to give our customers 'More Go' for their business: More Performance to move More People to More Places.This isn't just a motto — It's the driving force behind everything we do.
Our commitment to our employees is just as strong: More People. More Places.
This means we want to take all our staff on the journey, through supporting, encouraging, and empowering every employee to grow and succeed.
At Bus 4x4, you'll benefit from:
* Access to EAP (Employee Assistance Program)
* Company Superfund and Income Protection Insurance*
* Free Access to Financial Planners*
* Company-Wide Incentive Plan*
* Training Allowance and Dedicated Mentorship
* A Supportive and Encouraging Environment with a Strong Culture
* *Eligible at the completion of probationary period
About The Role:
The Business Support & Compliance Assistant is a hybrid role combining front-of-house reception duties with administrative support across accounts receivable and payable (AR/AP) and quality assurance (QA).
This position is the welcoming first point of contact for clients and visitors, while also supporting the Finance team with financial administration and the Quality Assurance team with compliance and documentation processes.
Key Responsibilities, Include:
Reception & Administration
* Greet and assist visitors and clients professionally and warmly.
* Manage incoming calls, emails and correspondence.
* Handle incoming and outgoing mail, deliveries and couriers.
* Order and maintain office supplies and stationery.
* Provide general administrative support to departments as required.
Finance Support (AR & AP)
* Assist with customer invoicing and payment follow-ups.
* Support the processing of accounts payable and receivable transactions.
* Reconcile customer and vendor accounts.
* Monitor AR & AP inboxes and support invoice workflow.
* Maintain accurate customer and supplier data in MYOB and internal systems.
Quality Assurance (QA) Support
* Maintain and update QA registers and documentation.
* Ensure adherence to company QA checklists and procedures.
* Support internal audit preparation and compliance documentation.
* Coordinate collection and archiving of QA records from all departments.
* Follow up on corrective and preventative actions (CAPAs) with relevant teams.
Additional Responsibilities
* Collaborate with Finance and QA teams on selected projects and initiatives.
* Support implementation of process improvements and system upgrades.
* Ensure confidentiality of sensitive financial and compliance information.
* Assist with digital file management and shared drive organisation.
About You
You're an office admin or receptionist who is looking for the next challenge.
Your skills will include,
* Prior experience in a receptionist or administrative support role.
* Demonstrated experience in accounts receivable and accounts payable processes.
* Previous exposure to finance or quality assurance environments is desirable.
* Proficient in Microsoft Office especially Excel.
* Experience with MYOB is an advantage.
* High attention to detail and commitment to data accuracy.
* Excellent interpersonal and communication skills.
* Strong organisational skills and ability to manage multiple priorities.
* Positive, proactive attitude and a willingness to learn.
* Comfortable working across teams and following structured processes.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Finance and Sales
* Industries
Motor Vehicle Manufacturing
Referrals increase your chances of interviewing at Bus 4x4 Group by 2x
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