Job Opportunity
We are seeking a highly capable and trusted executive support officer to build and maintain the executive operating system of the CEO and Executive Leadership Team.
Key Responsibilities:
* Manage the CEO's global calendar as a strategic asset, prepare briefings, agendas, travel packs and speaking notes, draft and proofread high-level correspondence, track actions and follow-up.
* Schedule and facilitate global ELT meetings across time zones, curate inclusive agendas, support weekly, monthly, quarterly and annual leadership rhythms, capture outputs and circulate summaries within 48 hours.
* Coordinate end-to-end board administration, maintain the annual board calendar, prepare and distribute professional board packs, provide minute-taking and in-meeting support.
* Plan complex international itineraries, executive offsites and field visits, provide on-site executive support and ensure post-event follow-up.
Requirements:
* Proven executive support officer experience in supporting a CEO or C-suite in a global or federated organisation.
* Demonstrable experience coordinating leadership teams and board processes across multiple time zones.
* Strong experience managing complex international travel, high-stakes communications and confidential matters.
* Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Planner, Power BI) and familiarity with board-portal software and AI productivity tools.
* Excellent written and verbal communication, presentation builder, strong proofreading and report/board pack preparation skills.
* High cultural intelligence, emotional maturity and proven diplomacy in navigating stakeholders in transition and the ability to build rapport internationally.
What We Offer:
* A mission-focused role with tangible impact to isolated communities worldwide.
* A collaborative international leadership environment and opportunity to shape a world-class Executive Office during a major organisational transformation.
* Competitive salary and benefits.
* Flexible working arrangements and support for professional development.