No clearance required. Australian citizenship
For Immediate filling.
Position Overview
The APS 4 Executive Assistant position reports to an Assistant Secretary (AS) of a Branch.
Key Responsibilities
* Work under general direction and be responsible for the delivery of timely, efficient, and effective high-level administration, executive support, and general reception.
* Manage front-of-office functions in a high-volume Department environment, including managing diaries, workflow, appointments, and correspondence, organising events, coordinating travel and collating documentation.
* Possess strong written and oral communication skills and the ability to build productive working relationships.
* Be organised, adaptable to change and possess the ability to prioritise, multi-task and display a high level of accuracy and attention to detail.
* Work collaboratively with others and demonstrate an ability to achieve results in a busy, fast-paced environment.
Key Capabilities
* Act as the first point of contact.
* Diary management including prioritising the Assistant Secretary’s time and drawing attention to matters of priority.
* Coordinate meetings with internal and external stakeholders.
* Establish effective working relationships.
* Engage with branch staff and foster a strong team focus.
* Liaise with internal staff and external agencies on matters relating to the work area.
* Prepare and/or quality assure general correspondence and less complex documentation in accordance with departmental guidelines.
* Initiate and order supplies and equipment, process accounts for payment and coordinate, collect, and analyse information for monitoring purposes.
* Develop appropriate systems, procedures, and controls to enhance the accuracy, timeliness, and presentation of workflow within the branch.
* Respond to any coordination requests by due dates ensuring appropriate clearances have been adhered to.
* Organise, schedule, and coordinate all travel arrangements, accommodation and supporting documentation.
* Undertake less complex research.
* Assist with coordinating branch/divisional administrative tasks.
Kirra Services acknowledges all Aboriginal and Torres Strait Islander Traditional Custodians of the lands on which we work and live. We pay our respect to their Elders – past and present and recognise their continuing connection to land, sea, culture and community.
1/19 Barry Drive Turner A.C.T 2612
Kirra Services Level 4 and 5 66 Smith St, Darwin City NT 0800
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