Responsibilities
* Making administrative decisions and requests for information on behalf of your managers to provide complex calendar management (1 calendar), spanning multiple global time-zones which allows your managers to stay focused on their initiatives.
* Creating high-quality deliverables on time.
* Coordinating APAC & EMEA regional events, quarterly All Hands meetings and monthly GDCO meetings. Working efficiently and effectively to manage logistics for meetings/events.
* Arranging domestic and international travel, including passport and visa requirements for the two managers.
* Processing expense reports for Gustavo and another shared manager.
* Supporting Purchase Orders (PO) requisitions and the procurement process as needed.
* Adherence, tracking and managing fiscal year budgets for travel and expenses.
* Maintenance of internal SharePoint sites for APAC GDCO SharePoint site.
* Assisting Human Resources (HR) with managing internal and external confidential information related to personnel, changes in organization and changes in business priorities.
* Managing the Senior Director organizational assets including PCs and PC peripherals.
* Managing meeting room bookings, queries, minutes and actions.
Typical Day in the Role
* Allocating budgets correctly
* Coordination of projects
* Assisting sponsor with budget management
* Program management and assisting sponsor with ad hoc projects
* Travel management – 2 out of 4 weeks travelling (next financial year is significantly reduced). Face to face is required at the moment.
* Diary management.
* Helping manages the team interns
* Lead and own a few small projects
* Happy to pick up the phone
Compelling Story & Candidate Value Proposition
Great opportunity to work with as an EA but also gain project management exposure and lead small projects.
Candidate Requirements
* Proven excellence in administrative skills and functions
* Ability to interface at the exec-level with customers and partners both internal and external
* Professionalism to represent the exec office effectively
* Strong planning and organizational skills to effectively prioritize
* Demonstrated customer service focus
* Strong written and verbal communication skills
* Comfortable operating within ambiguity and changing direction rapidly to accommodate a fluctuating work environment
* Proficiency with Microsoft software and internal tools 3-5 years of work experience supporting a senior-level manager
* Soft skills: Can do attitude, ability to take guidance and direction, proactive, willing to learn, great work ethic and initiative.
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