Job Title: Office Administrator
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We are seeking an experienced and highly skilled Office Administrator to join our team. The successful candidate will be responsible for providing administrative support, managing office operations, and ensuring the smooth day-to-day functioning of the organization.
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Key Responsibilities:
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* Manage office supply inventory, equipment procurement and vendor relationships
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* Ensure facilities, infrastructure and equipment remain functional, coordinate maintenance, repairs and service contracts
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* Maintain organised and up-to-date filing and record systems (physical & digital)
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* Develop, refine and enforce office policies, standard operating procedures and best practices
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Financial & Budget Oversight:
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* Manage accounts payable and accounts receivable, ensuring timely payments and collections
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* Oversee payroll processing, superannuation and employee entitlements
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* Assist with BAS, GST and other tax reporting requirements
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* Reconcile accounts and prepare monthly financial reports for management
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* Support budgeting and forecasting processes
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* Liaise with external accountants, auditors and advisors to ensure compliance and accurate reporting
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People & HR Support:
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* Assist with recruitment, onboarding, training and induction of new staff
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* Maintain employee records, leave management, performance reviews and staff communications
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* Act as a point of contact for internal employee queries
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* Support safety, compliance and workplace policies
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IT & Systems Support:
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* Provide basic IT support for the team, including troubleshooting hardware, software and connectivity issues
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* Manage office technology and liaise with external IT providers when needed
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* Maintain and improve digital systems, ensuring staff are supported and processes run efficiently
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Coordination, Scheduling & Communications:
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* Organise internal meetings, team events, travel arrangements and calendar coordination
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* Serve as a liaison with clients, contractors, suppliers and visitors
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* Coordinate administrative projects, internal initiatives and continuous improvement tasks
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* Prepare reports, presentations, summaries and ad hoc documentation for leadership
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* Identify inefficiencies and propose solutions, streamline workflows, systems and processes
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* Foster a positive office culture, teamwork, communication and high morale
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