Workforce Planning Coordinator (Rostering Coordinator)
Job purpose :
VenuesLive WA, the proud operator of Optus Stadium, is on the lookout for an organised and administratively skilled Workforce Planning Coordinator (Rostering Coordinator) to support the successful delivery of our Staffing Operations program. In this role, you will help facilitate workforce planning needs for events and daily business activities around the Stadium. As a member of the Staffing Operations Team, you’ll be involved in coordinating the casual workforce by supporting processes such as recruitment, onboarding, rostering, offboarding, and other staffing-related processes.
Your focus will be :
* Liaise with Operational Partners to ensure events are adequately staffed and costs are controlled
* Assist with the coordination of recruitment, onboarding and ongoing engagement of our casual workforce
* Prepare and publish rosters, ensuring schedules meet staffing requirements and align with regulatory standards
* Prepare event day documentation including briefing sheets, accreditation and meal & parking requirements for staff
* Provide logistical support during event operations, managing staff movements, welfare monitoring, and managing last-minute roster adjustments
* Serve as the main point of contact for casual staff, handling queries, wellbeing initiatives, and staff communications
* Consult with People & Culture team in responding to performance issues
* Partner with People & Culture, Safety and Operations teams on workers’ compensation and return-to-work cases
* Produce internal communications such as social media updates, birthday notices, and team celebration content to enhance staff engagement
To be successful, you will have :
* Full and unrestricted working rights in Australia
* 1-2 years' experience in rostering, staffing, or workforce coordination
* Excellent administrative skills, with the ability to manage high volumes of documentation, data entry, and scheduling tasks with accuracy and efficiency
* Strong attention to detail with a proactive approach to identifying and resolving scheduling or operational issues
* Exceptional communication skills - written, verbal, and interpersonal
* Experience using Humanforce (or a similar workforce management system) (preferred)
* Professional and confident approach to managing sensitive staff-related discussions
* A passion for events, people, and creating a positive team culture
* Initiative-driven mindset with a readiness to propose and implement process improvements
What we offer:
* A competitive salary and permanent full-time stability
* Comprehensive benefits package including:
o Personal benefits – Paid parental leave, flexible working arrangements, study leave
o Health and wellbeing – Employee Assistance Program, annual flu vaccinations and skin checks, monthly group fitness classes, discounts at hotel, onsite financial wellness sessions
o Workplace benefits – Onsite parking, meals on event days, 25% discount at City View Café
o Financial Benefits – Salary sacrifice superannuation options, discounted offers from financial institutions, reduced rates on mobile phone and home internet plans
* Development and career opportunities through proactive talent management
* A welcoming and collaborative team culture that values your contribution
* A unique chance to be part of the team that brings events to life at Optus Stadium.
About us:
Optus Stadium is one of Australia’s premier entertainment destinations, recognised globally as the International Venue of the Year (Stadium Business Awards 2022) and the World’s Most Beautiful Stadium (Prix Versailles 2019).
We pride ourselves on our ‘fans first’ approach and are dedicated to creating memorable experiences for guests, partners and each other.
At VenuesLive, we value innovation, inclusivity, and teamwork. We are proud to be an equal opportunity employer and work in a vibrant and collaborative environment where everyone belongs.
Applications close 6 March 2026.
Shortlisting will commence immediately, and the position may close earlier if a suitable candidate is found.
We thank you for your interest in joining the VenuesLive team at Optus Stadium and look forward to receiving your application.