Your role at St John of God Midland Public and Private Hospital
St John of God Midland Public and Private Hospitals is currently seeking a dedicated and skilled Personal Assistant to support two senior leaders on our Hospital Management Committee — the Director of Corporate Services and the Director of Medical Services.
This is a key position within the hospital, where your exceptional administrative skills and calm, confident communication will contribute to the smooth and effective running of our services. A core aspect of the role involves expert minute-taking, particularly for Clinical and Third-Party Contract meetings, so strong, proven experience in this area is essential.
In this role, you will provide high-level personal assistance and administrative support through tasks such as:
* Managing diaries, appointments, and scheduling for the Directors.
* Handling and prioritising incoming correspondence, emails, and phone calls.
* Preparing meeting agendas, taking minutes, and following up on action items, particularly for governance and clinical committee meetings.
* Drafting professional correspondence, reports, memos, and other documents.
* Coordinating travel, accommodation, and other logistics.
* Monthly reconciliation of corporate credit cards.
* Managing and supporting the Excluded Procedures process.
* Maintaining confidentiality and professionalism at all times.
* Identifying and implementing improvements to administrative systems and processes.
* Being adaptable to changing priorities in a dynamic environment.
You will have proven experience in minute-taking, document management, and providing high-level administrative support. Your strong interpersonal and written communication skills will enable you to engage confidently with stakeholders at all levels. You are proactive, able to work independently, and thrive in environments that require adaptability and attention to detail. Experience supporting senior leaders within a complex organisation will be highly regarded.
To succeed in this role, you will bring a Certificate in Secretarial Studies or have equivalent practical experience, along with advanced Microsoft Office skills and the ability to type quickly and accurately (65+ words per minute).
At St John of God Midland Public & Private Hospitals, you'll be part of a supportive, values-driven team that puts people first — both caregivers and the community we serve. You'll play an important role behind the scenes, helping enable our clinical and corporate teams to provide exceptional care.
We can offer you
* Salary: $82,617 to $84,255 per annum, plus 12% superannuation
* Permanent full-time position working up to 76 hours per fortnight
* Discounts on hospital services & private health insurance
* Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
o Novated leasing
o work related expenses
o self-education and
o additional superannuation
* Free on-site parking
* Access to fitness and wellbeing benefits through Fitness Passport
* Innovative Professional Development opportunities
* A welcoming and supportive culture
* A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
All applicants are asked to submit a covering letter (of no more than two (2) pages) along with a copy of your CV demonstrating how you meet the above position requirements.
For enquiries contact Racheal Kamer, State Contract Officer & Executive Assistant, on
At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.
Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.
Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.