Overview
Join the Team Behind Australia's Greatest Racing Carnival!
Are you passionate about the horse racing and events industry? Do you thrive in fast‐paced, dynamic environments where no two days are the same? We're looking for enthusiastic, professional and flexible individuals to join us in delivering world‐class experiences at Flemington.
At Victoria Racing Club (VRC), we're not just about race days—we're about creating unforgettable moments for members, guests and the broader community.
About the Opportunity
We're looking for a dedicated and relationship‐driven Event Operations Coordinator to support the smooth delivery of medium‐to‐large scale VRC events. You'll help manage logistics, documentation, suppliers and on‐site operations to ensure every event is delivered safely, efficiently and to the highest standard. If you thrive in fast‐paced environments and love being hands‐on at major events, this role is for you.
You'll work closely with internal teams and key stakeholders to ensure experiences are seamless, memorable and meticulously delivered. If you thrive in a fast‐paced environment, love delivering great customer experiences, this is a unique opportunity.
Responsibilities
* Supporting event planning, logistics and on‐site coordination.
* Coordinating contractors and suppliers, including onboarding and performance checks.
* Managing operational documentation, schedules, permits and systems.
* Supporting WHS compliance across inductions, accreditation and contractor requirements.
* Building strong relationships with internal teams and external partners for seamless event delivery.
What your background includes
* Current Driver Licence (required).
* White Card and Forklift Licence (preferred).
* Demonstrated experience coordinating medium to major event operations.
* Strong attention to detail, process orientation, and a proactive approach to problem‐solving.
* Ability to work independently and collaboratively in a team environment.
* Strong stakeholder management and communication skills.
* Competence in Microsoft Office, Dynamics, SharePoint, and project management tools.
* On‐ground operational experience in event delivery.
About You
You're a confident events coordinator who delivers with great attention to detail. You enjoy working hands on. Highly organised and proactive, you thrive in fast‐paced event environments and handle multiple priorities with ease.
Your communication is professional and warm, and you work collaboratively across teams to deliver seamless experiences. You bring a positive, inclusive mindset and take pride in representing members with care, empathy and attention to detail.
Why Join the Club
* Be part of delivering one of Australia's most iconic sporting and cultural events
* Work alongside a supportive and passionate team.
* Gain valuable experience in large-scale event operations.
* Get a behind-the-scenes look at what makes the Melbourne Cup Carnival world-class.
How to Apply
When submitting your application, please include your résumé and any other supporting documents.
You must have the legal right to work in Australia.
Appointment to the role is subject to meeting the Victoria Racing Club's employment requirements, which may include (but are not limited to) reference checks, a VEVO check, and a National Criminal History Check.
Only shortlisted candidates will be contacted.
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