Job Title: Executive Support Specialist
We are seeking a highly organized and experienced Executive Support Specialist to provide exceptional administrative support to our Company Director.
Key Responsibilities:
* Organizing and maintaining diaries and making appointments
* Screening phone calls, enquiries and requests, and handling them when appropriate
* Devising and maintaining office systems, including data management, and filing
* Organising and maintaining correspondence, record and follow up on pending matters
* Prepare and distribute correspondence on behalf of the Director
* Format, edit and proof-read various documents and presentations and draft routine letters or reports
* Maintain rapport and liaise with other staff across the business
* To ensure all aspects of meetings/conferences are organised, agendas developed, and prompt action taken maintaining timely responses to deadlines at all times
* To attend and minute meetings as required
* To take and transcribe dictation of letters and other documents
* Assist in researching and assembling information for the preparation of reports, as well as preparing reports
* Assist with administrative tasks associated with meetings as required
* Maintain appropriate levels of office supplies, stationary, office equipment which may include printers, photocopiers, and monitor maintenance issues
* General administrative tasks such as filing, copying, and scanning
Requirements:
* Diploma of Management/ Business Administration with 3 years of relevant full-time experience, or 6 years full-time relevant experience in lieu of Qualifications
* High level of planning and organisation skills
* Ability to maintain strict levels of confidentiality and a high level of professionalism
* Good organizational and time management skills
* Excellent Administration Skills, typing, and Software Skills
* Strong command of interpersonal and oral communication
Benefits:
* $75,000.00 per year
* In person work location