Business Services Lead (Executive Assistant / Office Manager)
About Us: Operating nationally for over 13 years, HGM pride ourselves on a team culture with strong family values whilst providing top calibre labour support to our clients within the Mining and Resource Sector; specialising in Heavy Mining Equipment (HME) Mobile Equipment Maintenance (MEM) roles and mining and general recruitment.
Overview
Are you a motivated, solution-focused individual with a passion for excellence? HGM are seeking a dedicated Business Services Lead to support our growing team in a broad Administration Coordination type role. This unique blended role involves assisting Senior Management and Supporting the Recruitment & mobilisation team.
Responsibilities
- Administration assistance to senior management
- Compile and prepare business and operational reports
- Organise and prepare documents such as presentations, proposals and assistance in tender preparation
- Coordinate workflow of business service teams
- Preparation and distribution of agendas, papers, minutes, and follow-up actions for meetings, including board meetings, subcommittees, and taskforces
- Attendance at scheduled Leadership, subcommittee and events, all scheduled in advance
- Manage internal security and business registers
- Continuously seeking business, process, and efficiency improvements across our team and operations
- Complete business process audits and compilation of GAP reports
- Ensuring consistent safe work environment and practices
- Coordinate HGM Social investment and engagement program
Requirements
- To succeed in this role, you will need to be organised, have a positive outlook with great attention to detail, have previous experience in providing administrative support at an executive level in a growing and diverse organisation
- Be confident in adapting to meet the needs of others and the ever changing and evolving world around us including new systems, technology and business practices
- Be confident in providing administrative support and take pride in your attention to detail and timely execution
- Previous Experience in a Mining and or Recruitment company (highly regarded)
- High Proficiency in Microsoft Office Suite
- Previous experience as an Executive Assistant, or in a project coordination role
- Excellent written and verbal communication skills to interact with executives, team members, and external stakeholders
- A high degree of professionalism and discretion in handling sensitive information
- Attentiveness to detail to ensure accuracy in project planning and execution
What we offer
- Opportunity to become a part of an Award Winning Team
- Supportive and collaborative work environment
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