The Position Overview is a key role within our organisation, requiring the Procurement Specialist to work collaboratively with stakeholders to achieve necessary objectives and goals. The Procurement Specialist reports directly to the Chief Financial Officer and coordinates procurement activities associated generally with procurement and sourcing strategies. In addition, the Procurement Specialist is responsible for ensuring that procurement activities are legally compliant. The Procurement Specialist acts as the expert on procurement, assisting Units from across the organisation with purchasing requirements and providing advice.
Key Responsibilities
* Manage procurement activities in collaboration with key stakeholders, ensuring that risk, probity and transparency requirements are addressed.
* Coordinate tender administration services, including publishing tenders and compliance.
* Develop and maintain professional relationships with internal clients, vendors, and staff to ensure procurement services are responsive to current and future needs.
* Oversight of the Panel Management System and administration as required for quotation process and establishment of new panel arrangements.
Performance Indicators
* All facets of tender processes (for goods, works, services) are administered in accordance with Procurement Strategy and Policy.
* Tender processes are undertaken in accordance with the Council's Procurement Policy, guidelines and procedures.
Contract Management
* Management of contracts, including periodical performance reviews, audits, variations, disputes resolution, close out reports, and contract management tasks.
Purchasing / Financial
* Provide training and support to staff on processes and procedures associated with purchasing (including policy, procedures, templates, intranet tools and systems).
* Development of contractual facilities for ongoing purchases understanding order arrangements, panels and direct supplier contracts.
Data and Records Management
* Manage the maintenance of relevant databases ensuring information is accurate, stored correctly and accessible.
* Assist in the maintenance of files whether electronic and/or hardcopy to ensure full audit compliance.
Essential Criteria
* Minimum of 5 years' experience in a procurement role.
* Advanced knowledge of strategic sourcing processes including market analysis, tendering and evaluation.
* High level of numeracy and accuracy.
* SOUND KNOWLEDGE OF PROCUREMENT PRINCIPLES AND LEGISLATION.
This role requires a high degree of autonomy and initiative, with the ability to exercise sound judgement in applying established procedures and approaching problems. Excellent communication and interpersonal skills are essential for success in this position.