We are seeking an Administrative Coordinator to join our team in a permanent part-time role. This position is ideal for someone who enjoys variety, is eager to learn new skills, and is comfortable working independently across different types of tasks.
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* Days: Mondays and Fridays (2 days per week)
* Hours: 8:30 AM – 5:00 PM (1-hour lunch break)
* Location: In-office
The successful candidate will have excellent communication skills, with the ability to manage multiple projects concurrently and prioritize their workload to meet deadlines. They will be proficient in Microsoft Office technology and office AV equipment.
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Responsibilities include:
* Providing administrative support to the Operations Manager and Executive Administrative Assistant, as well as other departments as required.
* Managing front desk responsibilities, including receiving visitors, making phone calls, and coordinating meetings and events.
* Coordinating with vendors, managing stock levels, facilities, and equipment maintenance, record management, and presentation of shared spaces.
* Acting as the first point of contact for building management and vendors, handling tenancy and facilities matters, and ensuring service contracts and maintenance checks are up to date.
This is an opportunity for someone looking for a challenging and rewarding role with opportunities for growth and development.
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Key Skills and Qualifications:
* 2+ years' experience in a front desk/office coordinator/reception/administration role.
* Ability to manage multiple projects concurrently, prioritise own workload to meet deadlines, keep stakeholders updated, and follow-up in a timely manner.
* Excellent written and verbal communication skills, with the ability to communicate effectively with staff at all levels.
* Competency with various forms of Microsoft Office technology, as well as office AV equipment.
* Comfortable to handle fluctuating workloads, working autonomously in a quiet environment at times.
FM is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.
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