We are seeking a highly organised and proactive Administration & Accounts Manager to take ownership of our day-to-day office and accounts function. This is a key role within our business and would suit someone who thrives in a fast‑paced, hands‑on environment and enjoys being the go-to person for admin, accounts and operational support.
Our core business is the service, supply and installation of Loading Dock Equipment, including dock levellers, roller doors, gates and barriers. The role is office‑based in Singleton, NSW and offers immediate start for the right candidate.
Key Responsibilities
Office Administration
* Manage day-to-day office operations, supplies and staff amenities
* Maintain documentation, filing systems and records
* Coordinate vehicle registrations, renewals and insurance matters
Customer Service & Communication
* Answer incoming calls and manage front‑line customer enquiries
* Process customer and supplier onboarding
* Manage credit applications and debt collection activities
Invoicing
* Prepare and issue accurate, professional invoices using MYOB
* Maintain consistent invoicing standards
* Track invoice status and payment timelines
Accounts Receivable
* Monitor and follow up outstanding customer payments
* Maintain accurate billing records and ageing reports
* Resolve billing and payment discrepancies
Accounts Payable
* Process supplier invoices and payments
* Reconcile supplier statements and resolve discrepanciesMaintain vendor records, relationships and payment terms
* Ensure all business expenses are paid accurately and on time
* Track and categorise financial transactions
* Assist with month‑end and year‑end reporting
Operational Support
* Coordinate technical inductions for new staff
* Support WHS compliance requirements
* Assist with ordering parts and operational needs
About You
You are organised, reliable and confident working independently, with a strong sense of ownership and accountability.
* Ideally 3+ years' experience in administration, accounts or office management
* Strong organisational and time‑management skills
* High attention to detail and accuracy
* Experience with invoicing and basic bookkeeping (MYOB preferred)
* Customer service and stakeholder management experience
* Ability to multitask and prioritise in a busy environment
* Understanding of WHS compliance
* Discretion and professionalism with confidential information
What We Offer
* Stable, long‑term role with a growing business
* Supportive and friendly team environment
* Competitive salary based on experience
* Opportunity to take ownership of the role and make it your own
* Flexible arrangements where applicable
Don't disappoint your future self — apply now.
We are interviewing immediately and may appoint before the ad closes.
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