Project administrator (bunbury)

Drive In Drive Out

Roster: Monday - Friday

South West Regional Work

SIMPEC Pty Ltd is a diversified services provider headquartered in Perth, Western Australia, specialising in construction and asset management within the energy, infrastructure, and resources industries.

As part of our ongoing success SIMPEC has a fantastic opportunity for an experienced Project Administrator to join our on-site team for a Wagerup based project.

About the position

Hours: Up to 58 per week

Approximate duration: 12+ months

The primary role of the Project Administrator is to provide administrative support to the project team.

Responsibilities

• Maintain the Project Master List and Timesheet / Sign On Master, including current starters, changes in classifications, demobilisations and crew changes.
• Cross reference daily sign-on sheets to timesheets and validate the DWS Force Report.
• Accurately enter timesheet hours, perform checks for completeness and submit fortnightly pay file upload in accordance with internal payroll processes and deadlines.
• Assist HSE and HR personnel to coordinate a seamless current starter first day process.
• Collate information required for Daily Force Report to Client, Daily Sign Ons and Delivery Register, Plant and Equipment Pre-starts to Vendors, Project Control Weekly Report, and other reports.
• Raise supply requisitions and receive invoices in Pronto.
• Manage and maintain filing systems, archive project documentation, and uphold document control protocols.
• Maintain the Training Matrix and provide HSE administrative support, including uploading documents.
• Coordinate stock-take and order stationery.
• Arrange access, PPE preparation, and collection/escort of site visitors.

About You

• 3–5 years of industry experience in a similar role.
• Relevant qualification(s) in an appropriate discipline, e.g. Cert IV in Business Administration or equivalent demonstrated competency.
• Demonstrated experience in administration with exposure to timekeeping, accounts, and document control.
• High proficiency in document management systems (Ineight desirable) and Microsoft Office Suite, particularly SharePoint and Excel.
• Time management skills to effectively manage competing priorities and meet deadlines.

At SIMPEC we recognise that we are strengthened by diversity and pride ourselves on leading positively as an Equal Opportunity Employer. We are committed to continuing to build upon the inclusivity in our workplace and ensuring that collectively, we as a team, are a diverse representation of the communities in which we operate. We recognise that diversity includes gender, age, race, disability status, sexual orientation, neurodiversity, religion, Veterans and defence service and many other aspects of your identity and experience, and strongly encourage all to apply.