Job Title: Corporate Records Specialist
This is a dynamic opportunity for a professional to lead the strategic development and optimisation of our existing record management systems.
1. The successful candidate will collaborate with key stakeholders, review their existing and future needs in the space of records and information management and drive the necessary change required to optimise our records systems.
2. Reporting to the General Manager, Governance & Civic Affairs, you will be responsible for the implementation of the recommendations specified in the Corporate Records Service Review and the action list endorsed by the Council Audit and Risk Committee.
You will support strategic oversight and provide effective management of the Council's corporate records, as required by the State Records Act. This will be achieved through addressing issues and implementing contemporary records management practices and process improvements that enhance the efficiency of the Electronic Records Management System (ERMS) within the organisation.
Key Responsibilities:
* Contribute to and provide training to staff and management on ERMS best practices.
* Oversee daily records management activities, ensuring compliance with the State Records Act and Council's records management policies.
* Manage records archiving and destruction processes in accordance with legal requirements.
* Conduct the preparation and transfer of records to Council's archives and State Records repositories.
* Develop and implement strategies and recommendations to improve long-term records storage and management.
* Identify and report on serious or ongoing breaches of non-compliance with records management standards, policies, practices and procedures.
* Provide technical and strategic records management advice to management.
* Undertake research into key issues and trends impacting records management practices and implement change where appropriate.
* Identify opportunities for process improvement and records storage structure to be more efficient.
* Ensure data integrity in the Council's EDRMS with regular auditing.
Required Skills and Qualifications:
* Certificate IV in Record Keeping or equivalent qualification.
* Knowledge of the State Records Act, Local Government General Disposal Schedule and other legislation and standards relating to records management.
* Sound knowledge of policies and procedures related to all aspects of managing records.
* Highly developed written and oral communication skills and the ability to clearly and effectively communicate.
* Proficient with Microsoft Office applications and using an electronic document records management system.
* Ability to manage time, set priorities, plan and organise one's own work and work of team members.
* A relevant qualification in the field.
* Experience working in a records management and/or office administration environment.
* Experience in operating an electronic records management system to capture documentation and transfer into appropriate medium for filing and archiving.
* Experience within local government.
Benefits:
* Join a value-based organisation.
* Training and professional development opportunities.
* Study assistance.
* Annual leave loading.
* Confidential & free access to the Employee Assistance Program 24/7.
* Healthy Lifestyles Program.
* Income protection (illness, accident & injury).
About Us:
We are committed to attracting, developing and retaining talented individuals who share our vision of excellence in governance and civic affairs.