Institute Administrator & Executive Assistant
Join to apply for the Institute Administrator & Executive Assistant role at University of Melbourne
Institute Administrator & Executive Assistant
6 days ago Be among the first 25 applicants
Join to apply for the Institute Administrator & Executive Assistant role at University of Melbourne
University of Melbourne provided pay range
This range is provided by University of Melbourne. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
A$85,238.00/yr - A$97,906.00/yr
Role type: Full Time; Fixed Term (12 months)
Department: Nossal Institute of Global Health
Salary: UoM 5 - $85,238 - $97,906 p.a. plus 17% super
* Drive global health initiatives, support world-class research, develop diverse professional skills
* Apply now to join a dynamic team advancing global health research and education at the University of Melbourne
* Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
As the Institute Administrator and Executive Assistant at the Nossal Institute for Global Health, you'll play a vital role in supporting cutting-edge global health research and education. You'll have the opportunity to develop your skills in executive support, event management, and administrative leadership while working with top researchers and stakeholders. This multi-faceted position offers you the chance to make a real impact on global health initiatives in a collaborative, values-driven environment.
Your responsibilities will include:
* Provide Executive Support: Offer high-level assistance to the Director and senior staff, managing complex schedules, correspondence, and travel arrangements.
* Manage Institute Administration: Develop and implement efficient administrative systems, coordinate short courses, and support staff recruitment and induction processes.
* Facilitate Communication and Events: Organise conferences, seminars, and events, while maintaining strong relationships with internal and external stakeholders.
* Support Institute Operations: Assist with website content, office space management, and Occupational Health and Safety processes.
You may be a great fit if:
You are a proactive and detail-oriented professional with excellent organisational and communication skills, capable of managing multiple priorities in a fast-paced research environment while providing high-level support to senior staff.
You may also:
* Have a relevant tertiary qualification or equivalent experience in administration or executive support.
* Possess strong interpersonal skills and the ability to build relationships with diverse stakeholders.
* Demonstrate excellent time management and the ability to work under pressure.
* Have experience in event management and educational program coordination.
* Be proficient in Microsoft Office suite, including SharePoint and Teams.
For further information please refer to the attached PD.
What we offer you
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
* Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
* Progressive, considerate leave provisions to empower your work-life balance
* Salary packaging and access to a range of discounted services including Bupa health insurance
* Health and well-being services including a leading Employee Assistance Program
For more information check out our benefits page
Your new team - Nossal Institute of Global Health
Nossal Institute is a leading applied-research institute of the University of Melbourne and the principal avenue for providing the University's expertise, knowledge, and skills in strengthening health systems regionally and globally through bringing together expertise in research, education, knowledge transfer, health development and practice in global health.
Established in 2006, the Nossal Institute for Global Health, including its not-for-profit subsidiary company the Nossal Institute Limited, is positioned within the School of Population and Global Health at the University of Melbourne. The company enables the Nossal Institute to rapidly administer consulting services by providing finance, project management and human resource support.
The Nossal Institute's vision is for a better future through advances in global health.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker - 0478 269 660 or send an email titled 'Reasonable Adjustments' to. You can find more information for applicants requiring reasonable adjustments on our Careers website: and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit - you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at
Working at the University - what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential
Is this the perfect opportunity for you? Apply today Including the following documents:
* Resume
* Cover Letter outlining your interest and experience
* The responses against the Selection Criteria listed below;
* Previous experience with a broad range of complex administrative duties to senior research staff including managing complex travel arrangements, management of accurate records, coordinating meetings, and providing committee support such as drafting quality agendas, minutes and facilitating the follow up of action items.
* Well-developed time management skills with the capacity to determine priorities, meet deadlines and effectively balance competing demands and to work effectively under pressure both independently and as a member of a tea
* Excellent communication skills with the ability to draft formal correspondence and marketing materials, as well as build and maintain effective working relationships with key internal and external stakeholders
Role type: Full Time; Fixed Term (12 months)
Department: Nossal Institute of Global Health
Salary: UoM 5 - $85,238 - $97,906 p.a. plus 17% super
* Drive global health initiatives, support world-class research, develop diverse professional skills
* Apply now to join a dynamic team advancing global health research and education at the University of Melbourne
* Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
As the Institute Administrator and Executive Assistant at the Nossal Institute for Global Health, you'll play a vital role in supporting cutting-edge global health research and education. You'll have the opportunity to develop your skills in executive support, event management, and administrative leadership while working with top researchers and stakeholders. This multi-faceted position offers you the chance to make a real impact on global health initiatives in a collaborative, values-driven environment.
Your responsibilities will include:
* Provide Executive Support: Offer high-level assistance to the Director and senior staff, managing complex schedules, correspondence, and travel arrangements.
* Manage Institute Administration: Develop and implement efficient administrative systems, coordinate short courses, and support staff recruitment and induction processes.
* Facilitate Communication and Events: Organise conferences, seminars, and events, while maintaining strong relationships with internal and external stakeholders.
* Support Institute Operations: Assist with website content, office space management, and Occupational Health and Safety processes.
You may be a great fit if:
You are a proactive and detail-oriented professional with excellent organisational and communication skills, capable of managing multiple priorities in a fast-paced research environment while providing high-level support to senior staff.
You may also:
* Have a relevant tertiary qualification or equivalent experience in administration or executive support.
* Possess strong interpersonal skills and the ability to build relationships with diverse stakeholders.
* Demonstrate excellent time management and the ability to work under pressure.
* Have experience in event management and educational program coordination.
* Be proficient in Microsoft Office suite, including SharePoint and Teams.
For further information please refer to the attached PD.
What we offer you
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
* Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
* Progressive, considerate leave provisions to empower your work-life balance
* Salary packaging and access to a range of discounted services including Bupa health insurance
* Health and well-being services including a leading Employee Assistance Program
For more information check out our benefits page
Your new team - Nossal Institute of Global Health
Nossal Institute is a leading applied-research institute of the University of Melbourne and the principal avenue for providing the University's expertise, knowledge, and skills in strengthening health systems regionally and globally through bringing together expertise in research, education, knowledge transfer, health development and practice in global health.
Established in 2006, the Nossal Institute for Global Health, including its not-for-profit subsidiary company the Nossal Institute Limited, is positioned within the School of Population and Global Health at the University of Melbourne. The company enables the Nossal Institute to rapidly administer consulting services by providing finance, project management and human resource support.
The Nossal Institute's vision is for a better future through advances in global health.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker - 0478 269 660 or send an email titled 'Reasonable Adjustments' to. You can find more information for applicants requiring reasonable adjustments on our Careers website: and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit - you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at
Working at the University - what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential
Is this the perfect opportunity for you? Apply today Including the following documents:
* Resume
* Cover Letter outlining your interest and experience
* The responses against the Selection Criteria listed below;
* Previous experience with a broad range of complex administrative duties to senior research staff including managing complex travel arrangements, management of accurate records, coordinating meetings, and providing committee support such as drafting quality agendas, minutes and facilitating the follow up of action items.
* Well-developed time management skills with the capacity to determine priorities, meet deadlines and effectively balance competing demands and to work effectively under pressure both independently and as a member of a tea
* Excellent communication skills with the ability to draft formal correspondence and marketing materials, as well as build and maintain effective working relationships with key internal and external stakeholders
For information to help you with compiling short statements to answer the selection criteria and competencies, please go to you have any questions regarding the recruitment process, please feel free to contact Nick Petersen via email at, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Applications close: Wednesday 3 September 2025 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.
Position Description
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative and Education
* Industries
Higher Education
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