About Us:We are a family-owned business that operates across health services and property management. As we continue to expand, we are looking for a proactive and organized individual to help manage various aspects of our operations. This role offers flexibility, autonomy, and the opportunity to grow in the role.About the Role:We’re seeking a Family Office Administrator, with strong book keeping skills (essential), to assist with a range of responsibilities that will be important for the smooth running of our business. This part-time role offers some flexibility, working 3-4 days per week, and provides the opportunity to work independently in various areas, including administration, bookkeeping, customer service, property management, social media and co-ordinating a number of personal matters for the family. Due to the hands on nature of this role, you would be required to work in the office.Key Responsibilities:1. Administration/Office/PA DutiesManage patient bookings, process book and product orders, respond to customer inquiries and taking payments.Maintain office/supplies and assist with ad-hoc administrative tasks.Assist in preparing for board meetings and run personal and business errands. Must have a drivers licence.Managing social media accounts and creating engaging content.StocktakesFiling2. BookkeepingRecording financial transactions - Ensuring all business transactions, including sales, purchases, and expenses are accurately documented.Managing accounts payable & receivable - Tracking money owed to and by the business, ensuring timely payments and collections.Reconciling bank statements - Matching financial records with bank statements to identify discrepancies and maintain accuracy.Preparing financial reports - Generating essential reports like profit and loss statements, balance sheets, and cash flow summaries.3. Property Management Support:The family own a number of commercial and residential properties. Responsibility areas here will include:Reviewing new build construction invoices in detail for accuracy.Managing insurances for residential and commercial properties, as well as vehicles.Obtain and evaluate quotes for property-related services.Ideal Candidate:Must have Full Australian work rights and own ABN.Bookkeeping skills with knowledge of Xero accounting software (or similar) essential.Experience in property investment/maintenance/new builds, experience with Re-leased software an advantage (we can train you).Strong skills in Microsoft Office.Excellent written and verbal communication skills in English.High level of attention to detail and thoroughness.A can-do, positive, and friendly attitude.What We Offer:Immediate start.On-site parking.A flexible 3 day work week (to start with)A friendly, supportive family business environment.This is a work in the office position.If you believe this is you, please forward your resume with a covering letter by clicking ‘apply’ for this job.Applications will close Friday, 20 June. We reserve the right to close this position at any time.We have a zerotolerancefor drugs and alcohol use. A pre-employment medical will be carried out as well as psychometric testing.
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