Executive Assistant
Wealth Hub Australia
Job Overview
We are seeking a highly capable, proactive, and commercially minded Executive Assistant to support the Director and leadership team at Wealth Hub Australia.
This is not a traditional “diary and admin” role. It is a high-responsibility position requiring strong organisational ability, attention to detail, project coordination skills, and confidence in dealing with clients and external stakeholders.
The ideal candidate will be intelligent, solutions-focused, highly organised, and willing to learn. Experience in property, finance, or contracts is desirable — but attitude, capability, and a strong desire to grow are valued just as highly.
You will play a critical role in ensuring our operations run smoothly, our contracts are managed professionally, and our clients experience seamless service from engagement through to settlement.
Key Responsibilities
Executive & Operational Support
1. Calendar & Meeting Management:
Coordinate executive and team schedules, manage meeting bookings, prepare agendas, and record minutes where required.
2. HR & Payroll Administration:
Utilise Employment Hero (or similar) for HR processes, support onboarding of new staff, manage payroll via Xero, and coordinate employment documentation.
3. Partner & Agreement Management:
Issue and track agreements via DocuSign, invoice partners at milestone dates, and ensure