Planner / Maintenance Scheduler Job ID 214799 Posted 06-May-2025 Role type Full-time Areas of Interest Administrative, Facilities Management Location(s) Melbourne - Victoria - Australia Expression of Interest role for a new Life Sciences client based in Melbourne. Be part of a global business with exciting growth targets for 2025 Key role dedicated to a global client account. Culture of our team at CBRE GWS: With world leading Facilities Management Certification & Institute of Leadership and Management training programs, CBRE is uniquely placed to provide long term career progression for our people. As a CBRE Planner, you will provide building maintenance and office administration support to our client sites. You will be responsible for providing support, preventive maintenance, and repairs on equipment and systems Here's a snapshot of your day: - Manage Helpdesk System using in house systems, including reporting - Organise work orders and assign them to individual technicians or work teams. - Maintain PPM records using in house systems, including reporting. - Plan the engineers time and workload using the CMMS system - Provide accurate updated information to clients - Maintain CBRE notice boards on site (including QHSE). - Work closely with Technicians to stage materials, permits, subcontractors, tools, and other resources. - Develop, maintain, and distribute workflow processes to the entire account team. - Plan and arrange call outs, delivery of materials, Extra Works within contracted SLAs. - Liaise with the Contract Support, Facilities Leads & Contract Manager are aware of any upcoming works/supplier concerns etc. - Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable. The Ideal Candidate - Proven experience in facilities management or asset planning, preferably within critical environments such as Life Sciences, Pharmaceuticals, or Healthcare. - Candidate must have experience using SAP - Understanding of CMMS systems, with the ability to schedule and manage planned preventative maintenance (PPM) and reactive works efficiently. - Familiarity with HVAC, mechanical, electrical and fire systems and their maintenance needs in a regulated environment. - Excellent organisational skills and attention to detail to ensure accuracy in work order management, compliance reporting, and contract SLA adherence. - Strong stakeholder engagement skills - able to work collaboratively with technicians, subcontractors, and client representatives. - A commitment to safety, compliance, and documentation standards, with experience supporting QHSE processes in highly regulated industries. - Competency in MS Office applications and the ability to quickly adapt to internal CBRE platforms and client-specific systems. - Experience developing and maintaining workflow processes, permits, and materials staging to support seamless site delivery. - Great communication skills, both written and verbal, to convey clear updates and documentation to internal and external stakeholders. - A proactive mindset with a focus on continuous improvement and operational excellence. Can we inspire you to join us? Joining our team means surrounding yourself with talented, driven professionals who are at the top of their field. Your journey starts here with some of benefits such as: Uncapped opportunities to develop your career within facilities management Flexibility and work/life balanced role. Opportunity to work autonomously and manage the delivery of services from planning though to execution while supported by a highly experienced platform team to provide mentoring and guidance. We look forward to hearing from you. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)