Australian Amalgamated Terminals (AAT) is seeking a highly organised and detail-oriented Safety & Accounts Administrator to support our Operations team. This is a dynamic role combining safety, compliance, maintenance administration and accounts functions within a busy terminal environment.
If you thrive in a structured yet fast-paced workplace and enjoy balancing safety systems with financial administration, this could be the opportunity for you.
About the Role
The primary objective of the Safety & Accounts Administrator is to perform safety, compliance and accounts administrative tasks to support AAT's Operations. You will play a key role in maintaining accurate systems, supporting audits, managing financial processes and ensuring regulatory compliance across the terminal.
Key Responsibilities
1. Safety & Compliance
* Maintain SHS systems including Rapid, Genetech, Fork Track, iAuditor/INX, Compliance and Training registers.
* Maintain terminal inductions and compliance documentation for staff, contractors and terminal users.
* Create and update SOPs, SWMS, JSAs, risk assessments and risk registers.
* Assist with internal and external audits.
* Assist with permits and safety documentation.
* Coordinate and organise employee training.
* Provide data entry support to Superintendents.
* Liaise with contractors, visitors and clients to compile compliance information.
2. Accounts Administration
* Manage and perform Accounts Payable functions.
* Follow up outstanding unpaid invoices.
* Perform Accounts Receivable tasks.
* Assist with financial analysis and modelling to support terminal operations.
* Ensure accurate and timely financial data entry and reconciliation.
3. Maintenance Administration
* Enter MEX work orders.
* Cross-reference MEX work orders against invoices.
* Liaise with contractors and obtain quotations.
* Maintain and update the site asset register.
About You
To be successful in this role, you will demonstrate:
* Experience in safety and/or accounts administration.
* Strong computer proficiency.
* Sound Microsoft Office skills (particularly Word and Excel).
* High-level, fast and accurate data entry skills.
* Excellent verbal and written communication skills.
* Strong numeracy and analytical capability.
* Exceptional attention to detail.
* Ability to work effectively within a team.
* Flexibility to manage variable workloads and tight timeframes.
* Professional telephone manner and strong customer service skills.
Why Join AAT?
* Diverse and engaging role within a vital operational environment.
* Opportunity to contribute directly to safety and operational excellence.
* Collaborative and supportive team culture.
* Stable and professional working environment.
If you are a motivated administrator with strong safety awareness and financial administration experience, we encourage you to apply.
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