Human Resources Administration Assistant
About This Role
The Human Resources (HR) Administration Assistant provides administrative support to the HR Department, ensuring efficient and effective HR operations.
* Maintains employee records
* Assists with recruitment and onboarding
* Coordinates HR documentation
* Supports payroll and benefits administration
Key Responsibilities
The role involves general administrative support, including:
* Monitoring the HR Inbox and forwarding emails to the appropriate team member
* Preparing monthly Board reports for People and Culture using employment data
* Providing timely administrative support to HR Manager and HR Business Partners (HRBP), including printing, photocopying, scanning, room bookings, data entry, filing, and correspondence
* Completing funds request forms for HR Manager approval
* Finalising position descriptions and conducting position classifications to support HRBP
* Identifying improvement opportunities for HR internal processes and developing efficient workflows
In addition, the HR Administration Assistant will assist with recruitment and onboarding activities, such as drafting job advertisements, supporting interview scheduling and recruitment workflow, issuing pre-employment packs and probity checks, coordinating new hire documentation and onboarding processes, and ensuring new employees have appropriate IT and facility access upon commencement.
Employee Management
The HR Administration Assistant will also be responsible for preparing employment contracts and variations for new and existing employees, assisting with HR reporting and compliance of mandatory employee clearances and licenses, and supporting management of employee leave with accurate and timely data.
Corporate Responsibilities
The successful candidate will demonstrate a commitment to delivering high-quality administrative services to internal and external stakeholders, and will possess strong administrative skills with the ability to manage tasks and resources effectively.
The ideal candidate will also have proficiency in Microsoft Office Suite, adaptability to learn new systems, and experience in data analysis and identifying trends.
They will be able to liaise effectively with management, staff, and external stakeholders, and will prioritize tasks based on urgency and impact. The successful candidate will also demonstrate respect for Aboriginal traditions and cultural practices.
Education: Relevant qualification in Business Administration or related discipline (desirable)
Experience: Previous experience in an administration support role or equivalent
Certifications: Proficiency in Microsoft Office Suite, including Excel and PowerPoint