About the role
North Coast Drafting Services is seeking a highly organised and self-motivated Admin Assistant to provide day-to-day support and ensure the smooth running of both administrative and operational tasks. This is a hands-on role suited to someone who thrives on structure, takes initiative, and enjoys keeping things running behind the scenes.
While the role has a strong focus on admin work, you will also act as a key support person to the business owner/director, helping to manage workflow, communications, and project tracking.
What you'll be doing
* Coordinate and manage general office administration, including reception duties and handling emails.
* Prepare, lodge, and track council applications (e.g., development and building applications).
* Liaise with local councils and other authorities to follow up on approvals and compliance matters.
* Coordinate and organise third-party documentation, such as certifications, BAL reports, engineering drawings, etc.
* Update notes and timelines across multiple active projects in project management software.
* Assist in prioritising and scheduling tasks, meetings, and follow-ups for the business owner.
* Carry out other administrative or support tasks as directed.
About You
We're looking for someone who is:
* Highly organised with excellent time management skills
* Comfortable taking initiative and working independently
* Strong in written and verbal communication
* Detail-oriented and capable of juggling multiple priorities
* Tech-savvy and confident using Microsoft Office and project management tools
* Minimum 6-12 months of administrative experience required
* Training will be provided on project management software
* Professional and reliable
* Experience in construction, planning, or a similar environment is a bonus, but not essential
What we offer
1. A supportive and flexible working environment
2. Part-time role, preferably 3 days per week (22.5 paid hours total), with flexibility around days and start/finish times
3. The opportunity to grow and evolve with the role
4. Competitive salary based on experience
5. Variety in daily tasks and meaningful contribution to ongoing projects
About us
North Coast Drafting Services is a Perth-based drafting company making the council approval process as smooth and stress-free as possible for our clients. Since launching in 2023, we've quickly built a strong reputation for fast turnaround times, clear communication, and excellent customer service.
We specialise in residential drafting—both proposed and retrospective—and manage the entire approval journey from initial drawings to council lodgement. Our team works closely with homeowners, builders, and professionals to deliver accurate, high-quality results with a professional yet down-to-earth approach.
As we continue to grow, we're looking for like-minded individuals who are proactive, organised, and ready to be part of a small but driven team that values efficiency, clarity, and genuine client support.