Overview
Are you a highly organised Legal Secretary with a proactive mindset and a passion for supporting high-performing teams? We’re looking for a confident and experienced professional to join our Perth office, working closely with lawyers and Partners to deliver seamless legal and personal assistant support.
The role
As an integral part of the team, your ability to anticipate needs, take initiative, and keep things running smoothly cement you as the go-to person.
Your day-to-day will include:
- Managing diaries, travel bookings, expenses, and inboxes with precision and foresight
- Drafting correspondence, preparing presentations, and handling document production
- Supporting matter administration, client onboarding, and compliance checks
- Building strong relationships with clients and internal stakeholders
- Assisting with billing, reporting, and financial administration using Aderant
- Collaborating on client-facing materials and business development activities
- Mentoring junior team members and contributing to a supportive team culture
- Assisting across the APAC offices to ensure seamless coverage and support
Please note that this is a full-time role in the office.
About you
To be successful in the role, you will bring:
- 3-6 years’ experience in a Legal PA or Legal Secretary role
- Experience supporting Partners within a busy practice
- Strong Microsoft Office skills and a keen understanding of tech
- A proactive mindset and confidence to use your initiative
- The ability to work in the office fulltime
- A collaborative spirit and the ability to stay calm under pressure
- Previous billing experience with a familiarity with practice management systems like Aderant, iTimeKeep, and Emburse
We have a global reach and a local feel. With 28 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
We\'re lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You\'ll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.
Diversity and Inclusion
At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.
Applications
Please apply via the link. For a confidential conversation, please contact Kara Powell, Talent Acquisition Advisor, on (emailprotected)
This role is currently being exclusively managed by our recruitment team. At this time, we are not accepting candidates from agencies. Should we require support, we will reach out to our preferred agency partners.
Job insights
Unlock job insights, including salary match, number of applicants, and skills match.
Your application will include the following questions:
- Which of the following statements best describes your right to work in Australia?
- How many years\' experience do you have as a Legal Personal Assistant?
- Which of the following Microsoft Office products are you experienced with?
- Do you have experience in administration?
- What\'s your expected annual base salary?
- Do you have secretarial experience?
- How much notice are you required to give your current employer?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.
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