Overview
Melbourne, VIC, Australia
About the job HubSpot Expert / Sales & Marketing Virtual Assistant (Full-Time)
Remote | up to60,000/month | 9:00 a.m. 5:00 p.m. Melbourne Time
Your Tech-Savvy Mind Meets Strategic Marketing Support
Are you fluent in HubSpot and thrive in an organized, rapid-paced environment? We're looking for a proactive and fluent English-speaking Virtual Assistant to support CRM operations, marketing campaigns, and sales activities.
About the Role:
This full time role supports the daily management of HubSpot CRM, including data entry, automation workflows, onboarding sequences, and lead tracking. You\'ll also assist with marketing efforts like email campaigns and social media scheduling, while providing administrative support to a busy executive.
Responsibilities
HubSpot CRM Management
Clean and maintain contact records (e.g., format phone numbers with +61)
Set up and manage pipelines, automations, and workflows
Track lead activity via forms and email interactions
Create onboarding sequences and follow-up reminders
Monitor integrations (Shopify, social, 3CX, Boss app)
Make warm calls and respond to client inquiries
Follow up with leads and track CRM tasks
Prioritize executive tasks and send reminders
Act as a proactive assistant offering updates and insights
Marketing Coordination
Assist in developing campaigns that include email, social media, and blog content
Schedule and automate EDMs, social posts, and newsletters
Monitor engagement and collaborate on improvements
Documentation & SOPs
Document automation and workflow processes
Create SOPs for recurring tasks and new systems
What Were Looking For
Fluency in English (written and spoken)
Strong experience with HubSpot CRM
Highly organized, detail-oriented, and proactive
Familiarity with marketing tools and platforms
Ability to work independently and meet deadlines
Work-from-home flexibility
Direct collaboration with a growth-focused leader
Long-term role with opportunities to expand responsibilities
Reliable full-time schedule aligned with Melbourne time zone
Apply now and be the go-to expert for all things HubSpot!
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