Office Client Coordinator Role
As an Office Client Coordinator, you will be responsible for ensuring the efficient operation of administrative activities within our organization.
The primary purpose of this role is to provide support to our teams by taking responsibility for answering the main office phone, carrying out general administrative tasks, and other support duties.
This role reports directly to the Client Services Manager who has overall responsibility for the management of the role. You will work collaboratively within the team to ensure that all administrative tasks are covered on a day-to-day basis.
Key Responsibilities:
* Perform receptionist duties, including taking primary responsibility for answering the main office phone, providing general information about our organization, taking and delivering messages, welcoming clients in person, responding to and dealing with other visitors, deliveries etc.
* General office duties, including word processing, filing, scanning, photocopying, faxing, collecting and delivering mail, maintaining records of incoming and outgoing communications.
* Provide support to the multi-disciplinary team as requested and provide back-up to the Paralegals when necessary.
* Manage and book all travel, flights, and accommodation for staff.
* Provide support to the Finance team by preparing monthly credit card, cab charge, travel card, and petty cash reconciliations.
* Take stock and arrange quotes and purchase of office equipment/stationary.
* Facilitate room bookings, in-house network meetings, assist with IT, MS Teams, and catering.
* Maintain all records at our organization in accordance with policies and procedures, promptly, accurately, and appropriately filing (electronic and hard copy) all records.
* Participate in induction process for new starters ensuring systems are ready for their first day.
* Participate in WHS concerns for the local office.
* Act as local First Aid Officer and Fire Warden including maintaining qualifications as necessary.
* Undertake other duties and projects as directed.