Job Title: Administrative Operations Coordinator
We are seeking an organized and efficient Administrative Operations Coordinator to join our team.
About the Role:
* Scheduling and Coordination: The successful candidate will be responsible for scheduling and coordinating building jobs, managing calendars and project timelines to ensure smooth operations.
* Clients and Stakeholders: Building strong relationships with clients, contractors, and suppliers is crucial for our organization's success. The Administrative Operations Coordinator will play a key role in maintaining these relationships.
* Invoicing and Financial Management: Proficiency in using Xero or similar accounting software is essential for creating and sending accurate invoices to clients.
* General Administration: The candidate will provide administrative support for day-to-day office operations, including general tasks such as data entry, email management, and record-keeping.
* Workflow Management: Assisting with workflow management and ensuring effective communication across projects is vital for the success of our team.
Required Skills and Qualifications:
* Communication and Interpersonal Skills: Excellent communication and interpersonal skills are necessary for building strong relationships with clients, contractors, and suppliers.
* Organizational and Time Management Skills: The ability to prioritize tasks, manage time effectively, and meet deadlines is crucial for this role.
* Technical Skills: Proficiency in Microsoft Office, particularly Excel, Word, and Outlook, is essential for performing administrative tasks efficiently.
* Attention to Detail: A high level of attention to detail is necessary for accurate invoicing, data entry, and record-keeping.
Benefits:
* Opportunity for Professional Growth: This role offers opportunities for professional growth and development in a dynamic and fast-paced environment.
* Collaborative Team Environment: Our team is committed to providing a collaborative and supportive work environment that fosters open communication and teamwork.
* Competitive Salary and Benefits: We offer a competitive salary and benefits package that includes [insert benefits].
How to Apply:
If you are a highly organized and motivated individual with excellent communication and interpersonal skills, please submit your application, including your resume and a cover letter, to [insert contact information].