Project coordinator (hawthorn)

We are seeking a highly organised and proactive Project Coordinator to support the successful delivery of healthcare & technology related projects. This role will work closely with project managers, cross-functional teams, and external stakeholders to ensure projects are delivered on time, within scope, and aligned with business objectives.

• Coordinate and support project activities across multiple teams and stakeholders.
• Maintain project documentation including plans, schedules, risk logs, and status reports.
• Assist in tracking project milestones, deliverables, and budgets.
• Schedule and facilitate meetings, prepare agendas, and document minutes.
• Monitor and report on project progress, escalating issues as needed.
• Support resource allocation and procurement processes.
• Ensure compliance with internal processes and regulatory requirements.
• Liaise with vendors, clients, and internal departments to ensure smooth project execution.
• Assist with onboarding new team members and managing project tools/systems.
• Contribute to continuous improvement initiatives.
• Creating and updating key templates across ANZ (with potential to expand to other zones in AKA).
• Development of key 'toolkit' materials for key legal areas – working closely with legal team including model clauses and negotiating points.
• Management and enhancement of key productivity tools including non‐disclosure agreement creator, model clause(s) library and key legal/compliance training materials library.
• Maintenance of insurance certificate portfolio, and interaction with global insurance portal and teams on insurance certificate renewals.
• Preparation of routine agreement documents such as dealer agreement renewals, amendment documents and dealer due diligence materials.
• Management of library of key customer contracts – enhancing document retention processes and repository.
• Assistance with corporate secretarial activities and documents, driving further productivity and document capture.

• Proven experience in project coordination / administration, in the healthcare sector.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with project management tools (e.g., MS Project, Smartsheet, or similar).
• Ability to manage multiple tasks and priorities in a fast‐paced environment.
• Attention to detail and problem‐solving mindset.
• Tertiary qualification in Business Administration, Project Management, or related field preferred.

• Work with cutting‐edge healthcare technologies that make a real difference.
• Be part of a collaborative and inclusive team.
• Opportunities for career development and career growth.
• Flexible working arrangements and a supportive work culture.