Facilities Operations Coordinator
Job Summary:
The Facilities Operations Coordinator will oversee the day-to-day operations of a busy office, providing administrative support and ensuring seamless execution of facilities services. This role involves managing meeting room schedules, coordinating hospitality, supporting visiting executives, and handling office supplies procurement.
You will serve as the first point of contact for office queries and issues, collaborating with internal teams and external vendors to resolve problems efficiently. Additionally, you will manage monthly invoicing for facilities services, work closely with Finance to ensure timely payments, and contribute to real estate projects such as moves, openings, closures, and fit-outs.
Daily Responsibilities:
* Provide front-of-house support, greeting colleagues and visitors warmly and professionally.
* Manage meeting room schedules, coordinate hospitality, and support visiting executives.
* Order supplies such as stationery, office equipment, beverages, and snacks.
* Create purchase requests and manage invoice approvals.
* Collaborate with Finance for bill payments and issue resolution.
* Support real estate and workplace projects regionally.
* Hire vendors, coordinate with landlords, and manage ongoing facilities services.
Requirements:
* Friendly, courteous, and professional demeanor.
* Highly organized and analytical skills.
* Excellent communication skills, both oral and written.
* Experience coordinating with external service providers.
* Research, organizational, reporting, and decision-making abilities.
* Ability to work effectively with vendors, internal teams, and corporate facilities.
About You:
We are looking for a goal-oriented individual with a willingness to learn quickly and adapt to our fast-paced environment. If you have a reliable and efficient approach to tasks, with excellent interpersonal skills and a passion for delivering exceptional results, we would love to hear from you.