Job Description
The role of Payroll Officer involves ensuring the efficient and effective execution of payroll and financial operations.
Main Responsibilities:
1. Process payroll-related data for new employees, encompassing personal details, taxation, pay rate conditions, bank accounts, superannuation, and general ledger costing.
2. Handle employee terminations and associated termination payments.
3. Maintain accurate and up-to-date records of employee payroll information and perform routine maintenance of the payroll system.
4. Analyze and process employee time sheet summaries, oversee employee time sheets, and leave hours.
5. Process ad-hoc payroll transactions, prepare payroll reports, and transmit the payroll file to the relevant authorities for payment.
6. Develop and distribute monthly and annual payroll reports, perform annual payroll reconciliations, and ensure timely remittance of superannuation payments.
7. Provide necessary information to government and regulatory bodies, handle payroll-related requirements, and assist with employee compensation claims.
8. Offer support with award interpretation, payroll analysis, and exception reports, as well as design and implement improved payroll processes.
Performance Indicators:
* Appearance: Maintain a professional image by adhering to dress code and good personal hygiene standards.
* Attendance: Arrive on time and take scheduled breaks at designated times.
* Attention to Detail: Complete tasks thoroughly, leaving no outstanding work.
* Financial Management: Meet and maintain budgetary targets, key performance indicators, and cost control measures.
* Communication: Effectively communicate with colleagues, supervisors, and external stakeholders.
* Dependability: Complete tasks with minimal follow-up required.
* Equipment Use: Properly utilize and maintain equipment, reporting any necessary repairs.
* Initiative: Demonstrate flexibility and initiative in enhancing job performance.
* Job Knowledge: Possess a comprehensive understanding of job requirements.
* Occupational Health and Safety: Prioritize health, safety, and environmental considerations, reporting potential risks proactively.
* Organizational Skills: Perform tasks efficiently and effectively.
* Planning: Manage time productively.
* Quality: Maintain high standards of performance and reliability.
* Quantity: Complete all assigned tasks.
* Teamwork: Collaborate effectively with colleagues on shared tasks.
* Timeliness: Complete duties within designated timeframes.
Qualifications, Skills & Experience:
* Experience: Proven expertise in payroll processing, award interpretation, human resource management, and financial record-keeping.
* Proficiency in using spreadsheets and databases, particularly Microsoft Office and MYOB accounting software.
* Strong attention to detail, excellent computer literacy, ability to quickly learn new systems, and high level of confidentiality awareness.