Conference & Events Coordinator – Rydges Newcastle
Rydges Newcastle, Wharf Rd & Mereweather Street, Newcastle, New South Wales, Australia
Proudly owned and operated in Australia and New Zealand, Rydges offers refreshingly local stays in city, regional and resort-style hotels. We're not just in the neighbourhood, we're part of it. Every hotel is designed for ease, connection and quality. From check-in to check-out, our local heroes bring a can‐do attitude and "too easy" service. Whether it's for work or a well‐earned break, our place feels like home with the charm of somewhere new. Join us to help make every moment memorable.
Key Responsibilities
* Coordinate and manage event enquiries, bookings, and administration with accuracy and professionalism.
* Support the planning and delivery of conferences, weddings, private dining, and accommodation events.
* Conduct site inspections for clients and suppliers to support event coordination and conversion.
* Collaborate with internal teams to ensure seamless event execution and exceptional client experiences.
* Maintain accurate event information, client details, and sales activity within the iVvy system.
* Prepare regular and ad‐hoc reports for the Conference Sales Manager and General Manager.
What You'll Bring
* Previous experience in similar role ideally coming from the Hotels or Event companies.
* Solid administrative and reactive sales experience, including preparing quotes, managing correspondence, handling enquiries, and completing post‐event follow‐up.
* Proven ability to coordinate conferences, weddings, dinners, private dining and accommodation bookings with accuracy and adherence to SOPs.
* Strong communication and customer service skills, with experience handling calls, booking appointments, conducting site inspections, and supporting lead generation.
* Collaborative team player skilled in working with back‐of‐house teams, providing onsite event coordination, and supporting colleagues across departments.
How You Work
* Daymaker ethos — no one's too big for the small things.
* Hands‐on and non‐hierarchical — leads from the front.
* Resilient and solutions‐focused — stays calm, moves fast.
* Growth mindset — learns, shares, and levels up others.
Perks from Day One
* 50% off dining and stays across EVT hotels – QT, Rydges, Atura, LyLo and more.
* $2 movie tickets + discounts on Gold Class, Moonlight Cinema and Candy Bar.
* Seasonal perks at Thredbo.
* Rapid career growth across our hotel & entertainment network.
* Paid parental leave; community & volunteering opportunities.
We welcome applicants from all backgrounds
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